Payroll Specialist

Key Responsibilities

• Process semi-monthly payroll for attorneys and non-attorneys using ADP Workforce Now and IHH.
• Audit payroll registers against HR update notes prior to each payroll run, verifying new hires, terminations, rate changes, retro pay, partial pay, bonuses, and leave statuses.
• Calculate and process retroactive pay for salaried employees resulting from merit increases or corrections.
• Ensure accurate payroll treatment for employees on modified schedules, LOA, or immigration-tied work authorization.
• Process final pay in compliance with California wage and hour law.

Compensation & Data Integrity

• Maintain and audit salary data in ADP against the HR master workbook (Excel), flagging discrepancies for HR Manager review.
• Administer year-end merit review cycle inputs including rate changes and effective dates.
• Reconcile compensation data for promotions, reclassifications, and internal transfers.
• Track and audit deductions, garnishments, and benefit contributions each pay period.

Compliance & Reporting

• Ensure payroll compliance with California labor law, including meal break premiums, overtime calculations, and final pay obligations.
• Support HR Manager on wage and hour audits, including meal break compliance communications.
• Prepare payroll reports and summaries for leadership, finance, and benefits reconciliation.

HR Operations Support

• Clock in and clock out employees.
• Support benefits premium reconciliation between carrier invoices and payroll deductions.
• Absorb HRIS data integrity audits (ADP vs. Active Directory vs. HR records).
• Absorb W-2 processing and year-end tax reconciliations.

Requirements

• Required: 3+ years of payroll processing experience, preferably in a professional services or legal environment.
• Proficiency with ADP Workforce Now (required).
• Advanced Excel skills — comfortable working in multi-tab workbooks, using formulas, and auditing data across large datasets.
• Working knowledge of California wage and hour law.
• Exceptional attention to detail and accuracy under time pressure.
• Strong organizational skills with the ability to manage multiple pay cycles, deadlines, and priorities simultaneously.

Preferred Experience

• Supporting a multi-department employer in a professional services or legal environment.
• Familiarity with payroll for employees on H-1B, OPT, or other immigration-tied work authorization.
• Experience with benefits deduction reconciliation.
• Prior work in a law firm or legal services environment.
• FPC or CPP certification a plus.

Benefits

• 401(k) with Employer Match - Plan for your future with confidence and company support.
• Health, Dental, and Vision Insurance - Comprehensive coverage to keep you and your family healthy.
• Short-Term, Long-Term Disability & Life Insurance - Financial protection for life's unexpected events.
• Paid Parking - Convenient and covered, so you can focus on your day.
• Generous Paid Time Off - Ample time to rest, recharge, and take care of personal matters.
• Employee Referral Program - Earn rewards for introducing talented individuals to our team.
• Employee Assistance Program (EAP) - Confidential resources for personal and professional support.
• Employee Discount Program - Access to exclusive savings on a variety of products and services.
• Bar dues and CLEs coverage.
• Ongoing professional development opportunities.