Payroll Specialist

About the role

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records in accordance with prescribed procedures and regulations.

Responsibilities

• Prepare accurate district payroll for distribution to employees following established procedures.
• Receive and audit time sheets for all district employees.
• Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.
• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported.
• Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.

Requirements

• High school diploma or GED.
• Experience in clerical, data entry, records management, school office, or related work preferred.
• Experience working within payroll functions.

Skills

• Knowledge of basic payroll accounting procedures.
• Ability to maintain accurate and auditable records.
• Ability to use software to create spreadsheets, databases, and do word processing.
• Proficiency in keyboarding and file maintenance.
• Ability to work with numbers in an accurate and rapid manner to meet established deadlines.
• Effective organizational, communication, and interpersonal skills.

Benefits

• District contributes $330 per month toward the cost of employee-only health insurance (which is $105 more than the state‑required amount of $225/month).
• All employees in this position receive free treatment at any Next Level Urgent Care.

Pay

Pay Grade: 207, starting at $23.50 per hour.

Schedule

Position Type: Full‑Time; 223 work days per year.