PAYROLL SPECIALIST

Responsibilities

• Enters, maintains, and/or processes information in the payroll system.
• Processes payroll changes (e.g., new hires, terminations, raises) and system upgrades.
• Ensures that the payroll accounts are managed accurately and timely, ensuring that all payments are made accurately and on time.
• Set up and maintain all personnel files.
• Collaborates with Human Resources (HR) and accounting teams.
• Processes weekly and semi-monthly payroll - all confidential.
• Coordinates timekeeping and payroll systems.
• Issues, or reissues, physical or replacement checks or direct deposits due to payroll errors or final discharge.
• Records and processes federal and state payroll tax deposits, via ADP Tax Compliance.
• Prepares and submits union fringes and reports.
• Quarter end spreadsheets to report tax data information to ADP.
• Completes child support submissions.
• Completes unemployment compensation inquiries.
• Responsible for direct deposit uploads.
• Produces certified job payroll reports.
• Reviews ADP tax issues.
• Quarter/Year end balancing.
• Prepares and maintains accurate records and reports of payroll transactions.
• Facilitates audits by providing records and documentation to auditors.
• Identifies and recommends updates to payroll processing software, systems, and procedures.
• Prepares and provides annual wage increase and bonus spreadsheets as required by division.
• Processes auto allowances in the payroll system.
• Administers Davis Bacon compliance efforts including the calculation of regular and overtime rates.
• Processes and provides updated wage statements as requested by personnel to calculate billing rates for employees based on total costs.
• Answers phone calls and researches payroll related issues for managers and employees.

Requirements and skills

• 5+ Years of experience as a payroll specialist or similar role preferred.
• Degree in Business Administration, Accounting, Human Resources or related field; professional certification (e.g. CPP, CPM) is a plus.
• Experience using Construction or Payroll Software Programs (Trimble/Spectrum, COINS) is a plus.
• Ability to process and manage payroll in a confidential manner.
• Current knowledge of payroll procedures and related laws.
• Proven experience with using MS Office (especially Excel).
• Excellent organization skills, time management and prioritization abilities.
• An analytical mind and good math skills.
• Outstanding communication skills (written and oral).
• Must be able to work under tight deadlines.