Payroll Specialist

Key Responsibilities

• Process weekly payroll for approximately 300–500 employees across multiple locations using payroll and HRIS systems.
• Partner with managers and employees to gather payroll information and ensure timely, accurate payroll processing.
• Coordinate pre-employment activities, including background screenings, onboarding, new hire paperwork, and orientation programs.
• Prepare and process employee separation and termination documentation.
• Maintain accurate and compliant employee records, including personnel files, I-9s, benefits documentation, garnishments, and child support orders.
• Reconcile invoices for employee benefit plans, including group health insurance programs (HSA experience is a plus).
• Administer 401(k) activities, including contributions, loan processing, deductions, earnings updates, and payroll file transmission.
• Support recruiting efforts by managing resumes, coordinating interviews, and scheduling orientations.
• Track and facilitate employee 90-day performance reviews.
• Ensure consistent application of company policies and HR procedures.
• Assist with leave of absence (LOA), disability, and accommodation processes.
• Support employee relations activities, including disciplinary actions and related documentation.
• Provide HR and administrative support across multiple locations.
• Perform additional duties and special projects as assigned.

Qualifications

• Experience processing payroll and supporting core HR functions.
• Working knowledge of payroll systems, employee records management, confidentiality requirements, and payroll tax practices.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, and Word.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Effective verbal and written communication skills.
• Excellent interpersonal skills with the ability to build relationships at all levels of the organization.
• Ability to prioritize multiple tasks, meet deadlines, and thrive in a fast-paced environment.
• Comfortable working with employees ranging from production staff to executive leadership.
• Ability to move between facilities as needed and perform occasional bending, crouching, stair climbing, and lifting up to 15 pounds.
• Ability to sit and work at a computer for extended periods.
• English language proficiency required.

Preferred Qualifications

• Experience administering benefits, HSAs, 401(k) plans, and leave management programs.
• Manufacturing or multi-location HR/payroll experience preferred.
• Experience supporting payroll populations of 300+ employees.