Payroll Specialist

About the role

We are looking for a detail-oriented Payroll Specialist to support payroll operations for a busy organization in Waterville, Maine. This is a Contract position for someone who can manage end-to-end payroll processing with accuracy, maintain compliance across multiple states, and contribute to related accounting tasks as needed. The ideal candidate brings strong payroll knowledge, a careful approach to recordkeeping, and the ability to work effectively in an on-site environment.

Responsibilities

• Process complete payroll cycles for a large employee population, ensuring timely and accurate wage payments.
• Administer multi-state payroll activities while following applicable tax rules, wage laws, and company policies.
• Review payroll data for discrepancies, investigate issues, and make corrections before final submission.
• Maintain payroll records, employee deductions, earnings details, and supporting documentation with a high level of accuracy.
• Coordinate with internal stakeholders to address payroll questions, resolve pay-related concerns, and support smooth payroll operations.
• Assist with accounts payable or accounts receivable tasks when needed, while prioritizing payroll deadlines and deliverables.
• Prepare payroll-related reports and reconcile payroll information to support audits, compliance reviews, and financial accuracy.

Qualifications

• Experience handling full-cycle payroll from data review through final processing.
• Proven ability to manage payroll for employees working in multiple states.
• Background processing payroll for an employee population of more than 500 individuals.
• Strong understanding of payroll practices, deductions, tax withholdings, and compliance requirements.
• High attention to detail with the ability to work accurately under deadlines.
• Proficiency with payroll systems, including experience with Paylocity.
• Availability to work on site in Waterville, Maine.

Benefits

• Medical, vision, dental, and life and disability insurance (available to contract/temporary professionals).
• Eligibility to enroll in the company 401(k) plan for hired contract/temporary professionals.