Payroll Specialist

About the role

The Payroll Administrator will be responsible for supporting and administering payroll functions across multiple locations, ensuring accurate, timely, and compliant payroll processing. This role will work closely with local offices and management teams to understand payroll procedures, provide processing support, and maintain accurate employee records.

Responsibilities

• Process and reconcile payroll for multiple locations, ensuring accurate and timely payment of employee wages.
• Review employee compensation, salary schedules, timesheets, deductions, and other payroll-related information for accuracy.
• Calculate gross wages, payroll deductions, and adjustments while ensuring compliance with applicable regulations and company policies.
• Prepare and submit payroll reports, tax payments, and other required payroll documentation.
• Serve as a backup payroll processor and provide coverage during staff absences or periods of increased workload.
• Maintain accurate records related to employee benefits, leave (including FMLA, sick, personal, and vacation time), and other payroll-related information.
• Assist with year-end payroll activities, including the preparation and distribution of W-2 forms.
• Support employee onboarding and termination processes within payroll and HR systems.
• Research and document payroll procedures and processes to ensure consistency across multiple locations.
• Communicate with employees, managers, and local offices to resolve payroll questions and discrepancies.
• Travel to various locations as needed to provide payroll support and training.

Qualifications

• 2+ years of payroll processing or payroll administration experience.
• Strong understanding of payroll processes, deductions, taxes, and compliance requirements.
• Experience working with payroll or HRIS systems.
• Strong attention to detail and accuracy.
• Proficiency with Microsoft Office, particularly Excel.
• Excellent organizational, communication, and problem-solving skills.
• Ability to manage multiple payrolls, locations, and deadlines in a fast-paced environment.
• Ability and willingness to travel locally as needed.