Payroll Specialist

Ringling College of Art and Design seeks a detail-oriented Payroll Specialist to support accurate and timely processing of bi-weekly and semi-monthly payrolls, along with providing administrative support to the Office of Human Resources.

About the role

This position supports daily Human Resources operations through payroll administration, invoice coordination, communications, recordkeeping, and general office responsibilities. The ideal candidate is highly organized, analytical, and able to manage multiple priorities while handling sensitive and confidential information with professionalism and discretion.

Responsibilities

• Assist in processing and reconciling complex payrolls in Workday for bi-weekly and semi-monthly frequencies.
• Monitor interfaces with ADP payroll partner vendor; identify, investigate, and resolve payroll issues in a timely manner.
• Audit timecards, enter data, and analyze data for accuracy.
• Assist in preparing for payroll-related and retirement plan audits; provide necessary documentation.
• Prepare employment verifications and provide payroll information for unemployment claims.
• Assist employees with payroll questions and problem resolution.
• Serve as first point of contact for visitors and telephone inquiries regarding HR policies, procedures, payroll, recruitment, and other matters; resolve problems independently when feasible or route to appropriate staff.
• Coordinate the payment of invoices received by the Office of Human Resources.
• Retrieve, open, sort, and distribute incoming interoffice and U.S. mail.
• Order and maintain office supplies, stationery, coffee, and other related office materials.
• Provide general front office and administrative support to ensure efficient operation of the Office of Human Resources.
• Communicate HR policies, procedures, and information to employees.
• Prepare correspondence using Microsoft Word and email; assist with employee communications including broadcast messages.
• Maintain necessary reports and spreadsheets using Microsoft Excel.
• Provide general administrative support to the HR team.
• Assist with special projects and perform other duties as assigned.

Requirements

• Minimum Associate’s degree in accounting, Business Administration, Human Resources, or a closely related field.
• Three to five years of related work experience in payroll, accounting, human resources, or a closely related administrative function.
• Working knowledge of payroll administration principles and practices, and applicable federal and state payroll, employment, and tax regulations.
• Knowledge of payroll accounting principles.
• High level of interpersonal and human relations skills; flexibility and ability to interact appropriately with a wide variety of personality types.
• Strong analytical and problem-solving abilities.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment when handling sensitive employee, payroll, and personnel information.
• Ability to work collaboratively with a team and independently.
• Ability to plan and prioritize work and manage multiple detailed projects simultaneously.
• Proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
• Ability to work regular established hours and additional hours as business necessitates.

Preferred Qualifications

• Experience with Workday payroll and ADP SmartCompliance.
• Experience in payroll administration at an institution of higher education.
• Certification in payroll and/or Human Resources (e.g., FPC, PHR, SPHR, SHRM-CP, or SHRM-SCP).