Payroll Specialist

Responsibilities

• Process payroll for multiple business locations with 400+ employees, including weekly, bi-weekly, and monthly payroll, and reconcile timecards.
• Enter journal entries, prepare account reconciliations, provide General Ledger support, and maintain individual payroll records.
• Process payroll for domestic, multi-state operations and review payroll reports from third-party agencies.
• Prepare and file required reports and payments to insurance carriers, other organizations, and employees.
• Ensure proper withholding of taxes, Social Security contributions, employee benefit program contributions, and other deductions from paychecks.
• Compile payroll data such as garnishments, vacation time, insurance, and 401(k) deductions.
• Review and approve payroll deductions and transfer payroll data as required.
• Prepare payroll reports and comply with federal and state tax withholding requirements.
• Interface with various levels of personnel within the company and work independently or collaboratively as needed.
• Balance and post payroll journals, resolving discrepancies; balance W-2 forms and taxes for all affiliates and divisions.
• Prepare and check monthly general ledger journal entries and process fringe benefit reports.
• Interpret company policies and government regulations affecting payroll procedures.
• Partner with Corporate Treasury to generate wire transfer documents and monitor timely bank transactions.
• Assist in monthly accounting close processes and provide executive management with payroll reports and ad hoc analysis.
• Support internal audits, SOX, and JSOX compliance processes.
• Facilitate employee understanding of payroll procedures and stay current with payroll laws and regulations.
• Maintain proficiency in the payroll system to ensure effective accounting support.
• Perform other duties and specific projects as assigned by executive management.

Qualifications

• Material handling/manufacturing company experience is preferred but not required.
• Proficiency in Microsoft Excel.
• Strong team player with excellent interpersonal and communication skills.
• Ability to analyze problems and provide effective resolutions with solid analytical and decision-making skills.
• Effective verbal and written communication skills, including presenting findings clearly and concisely.
• Exceptional organizational skills with the ability to plan, schedule, meet deadlines in a fast-paced environment, and work well under pressure.
• Ability to respond to inquiries or complaints from employees and regulatory agencies.
• Associate degree in Accounting, Business, or related fields preferred, or equivalent work experience.
• Minimum of 3–5 years of progressively responsible payroll processing experience.
• Experience with ADP© WorkforceNow v9.12 preferred.
• Strong background in payroll systems, payroll report writing, and Microsoft Excel.