Payroll Specialist

About the Role

This position is hybrid, requiring in-office work 3 days per week.

Responsibilities

• Process weekly and biweekly multi-state payroll, including garnishments, deductions, and taxes consistent with federal and state wage and hour laws.
• Process manual check requests for terminations and payroll adjustments for all operating companies.
• Review hours for accuracy before importing from the timeclock system (Timeclock Plus) to the HRIS system (JD Edwards).
• Submit payroll file weekly to vendor for processing on time.
• Prepare all payroll-related analyses as required by management.
• Research payroll problems and resolve discrepancies.
• Work with all operating company’s payroll personnel to ensure payroll processes are followed and accurate recordkeeping is maintained.
• Answer payroll-related inquiries as well as policy and procedural questions from operating company’s payroll coordinators or Corporate employees.
• Perform data entry for direct deposit (new, changes, deletions) and employee tax elections.
• Provide monthly reports for managers.
• Support month-end tasks.
• Assist with Paid Time Off (PTO) and Payroll accrual processes.
• Support team with tax reporting processes and payment of employer and employee withholdings, W-2s, and other mandated tax adjustments and filings.
• Process wage garnishment orders, including the setup of the deductions and the coordination with operating company’s payroll coordinators and outside agencies to ensure accuracy and timeliness of the deduction.
• Prepare garnishment payments with 3rd party vendor and Accounts Payable (AP).
• Process all 401K changes for union and non-union employees as well as third-party sick pay.
• Complete reconciliation process of time clock and HRIS hours, 401K deferrals, and loans.
• Work with Information Technology (IT) to research and resolve issues and/or technical problems. Expedite issues as necessary to ensure accurate payroll is processed timely.
• Assist with HRIS maintenance and testing.
• Support the implementation of new companies into the payroll system.
• Remain current with multi-state payroll rules and regulations to ensure compliance.
• Other duties as assigned.

Requirements

• Two years of related payroll experience including experience running and creating query reports (e.g., Showcase, Hubble reporting).
• High school diploma or GED required; Bachelor's degree preferred.
• FPC or CPP certification desired.
• Technical and professional principles, practices, laws, applications, and programs in position-related area, including basic knowledge of payroll regulations, procedures, and knowledge of California Wage and Hour rules.
• Current developments and trends in areas of expertise.
• Working knowledge and experience with payroll systems (e.g., JD Edwards, SAP, Peoplesoft, etc.).
• Experience with timekeeping programs (e.g., TimeClock Plus, Kronos, etc.) and interfacing with external payroll processing vendor (ADP or similar).
• Experience as a team member in the implementation or upgrade of timekeeping/payroll systems.
• Proficiency with computer programs, including the Microsoft Office suite of applications.

Benefits

• Paid time off and paid holidays.
• Health and wellness benefits including medical, dental, and vision.
• Retirement plans (Employee Stock Ownership Plan, 401(k) with match).
• Annual wellness incentives.
• Employee Assistance Program (EAP).
• Educational assistance.
• Commuting benefits.
• Employee referral program.