Payroll Specialist

RDJE, Inc. is a privately held full-service site utility specialist established in 1943 and headquartered in Newnan, GA. We provide commercial, municipal, private development, emergency, and specialty services within Georgia and throughout the Southeast. Our company culture values growth, development, and internal promotion, guided by our Core Values and Principles: Integrity, Discipline, Pride, Grit, and Impact. We seek motivated, driven, and safety-conscious individuals with a positive attitude who are reliable, work well with others, and want to advance their careers.

Responsibilities

• Review daily timecards to identify and resolve errors before processing.
• Process full-cycle payroll, including managing direct deposits and distributing paper checks.
• Maintain organized records of payroll transactions and compensation.
• Investigate and resolve payroll discrepancies or employee inquiries.
• Handle weekly calculations including wages, overtime, bonuses, and submissions for payroll tax payments and 401K contributions.
• Manage certified payroll jobs within the system, submit compliance documentation, and communicate with clients regarding certified payroll requirements.
• Gather and process multi-state tax forms for employees working outside of Georgia.
• Process specific employee payroll deductions, including child support or other court-ordered withholdings.
• Manage job site logistics, including organizing out-of-town room setups and processing per-diem checks.
• Conduct internal monthly/weekly payroll audits, including employee rosters, hours, pay, taxes, and deductions, along with financial reconciliation.
• Import equipment tracking data to ensure overall data accuracy.
• Remotely deposit business checks efficiently as they are received.
• Manage employee leave requests, ensuring all time off is accurate.
• Maintain company HRIS systems to guarantee accurate and up-to-date personnel data.
• Coordinate company-wide safety tracking, including sending calendar invitations for monthly safety meetings and training sessions.
• Execute employment verifications for current and former team members.
• Track weekly absences and compile designated weekly signature reports.
• Assist with recruiting efforts by publishing job openings on company social media and job boards.
• Provide administrative support during employee performance evaluations, on-boarding, off-boarding, and other duties as needed.
• Oversee employee inventory management, including collecting sizes, ordering apparel, and distributing company shirts.

Requirements

• Minimum of 2–3 years of hands-on payroll processing experience.
• Experience in the construction or contracting industry with Certified Payroll/OCIP is required.
• Proficiency with Human Resources Information Systems (HRIS) and modern cloud-based payroll software.
• Solid understanding of payroll tax laws, including quarterly/monthly/weekly reporting, Georgia state regulations, and multi-state compliance.
• Knowledge of deductions and withholdings.
• Exceptional attention to detail when reviewing numbers and compliance documentation.
• Experience in conducting audits to ensure compliance.
• Clear verbal and written communication skills for direct outreach with clients and employees regarding payroll or scheduling questions.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 15 pounds.

Benefits

• 100% Employer Paid Health Insurance
• Voluntary Vision and Dental
• 401k Matching
• Paid Time Off

Schedule

Full-time

Pay

Location: Newnan, GA