Payroll Specialist

Responsible for the timely and accurate processing of payroll while ensuring compliance with company policies and applicable federal, state, and local regulations. This role maintains data integrity within the payroll system, resolves payroll-related issues, and provides support to employees and managers regarding pay, taxes, deductions, and timekeeping. The Payroll Specialist works closely with HR, Finance, and management to ensure payroll accuracy, compliance, and efficient payroll operations.

Responsibilities

• Accurately review, validate, and analyze payroll information (e.g. hours, pay, incentives, deductions, time sheets, etc.) for processing during payroll cycles and distribute pertinent documents when necessary
• Post payroll-related transactions in accounting software
• Ensure PTO balances are accurately reflected in software
• Facilitate necessary communications with the payroll provider, employees, and related parties
• New employee data collection and set-up and information necessary for tax filings
• Employee rate, benefit, and status changes
• 401(k) transactions, health and dental insurance withholdings
• Establish, maintain, and build a strong relationship with our Payroll vendor
• Demonstrate a commitment to continuous improvement and system/process refinement as business needs change, including the financial “Fast Close” process and reporting cycle, with emphasis on timeliness of results and accuracy
• Address payroll-related inquiries from employees in a timely and professional manner

Requirements

• Associates degree preferred but not required
• 1-3 years experience in Payroll with exposure to Paycom preferred
• Familiarity with basic accounting principles, including but not limited to posting to the G/L, balancing a journal entry, and investigating prior payroll postings
• Must effectively demonstrate the ability to communicate in English, both verbally and in written format
• Proficient in Microsoft Office suite and able to learn job-specific programs/applications
• Character qualities of dependability, discretion, diligence, thoroughness, and orderliness

Pay

Annual Compensation Range: $55,000 - $70,000/year

Schedule

Onsite Monday through Friday 8:00am - 5:00pm in Barrington, IL.

Benefits

• Health, HSA, Dental, and Vision Insurance: Comprehensive coverage to meet your needs
• 401(k) Plan: With company matching to help you plan for the future
• Health Savings Account (HSA): With company contributions to support your healthcare expenses
• Paid Time Off: Earn up to 3 weeks PTO in the first year
• Paid Holidays: Enjoy time off for recognized holidays
• Life Insurance (company provided): Ensuring peace of mind for you and your loved ones
• Gym Membership Reimbursement: Encouraging your fitness and well-being
• Employee Assistance Program (EAP): Access to confidential support services
• Voluntary Benefits: Options including short-term disability, life insurance (whole/term), hospital indemnity, critical illness, and accident expense coverage
• Growth and Development Opportunities: Access to company university and tuition reimbursement programs
• On-Staff Health Coach: Personalized coaching available one-on-one or in groups
• Health and Wellness Initiatives: Participate in walking challenges, weight loss programs, health risk assessments, and more