Payroll Specialist

About the role

Performs numerous complex accounting and financial responsibilities, including company payroll and accounts receivable reconciliations; calculates relevant financial reports; audits daily and monthly financial accounts receivable; and assists Senior Accountant and Accounts Payable with related accounting reports.

Responsibilities

• Responsible for all aspects pertaining to company payroll, including verifying payroll processes, processing bi-weekly payroll using payroll software, working with Human Resources to ensure accurate and complete information, resolving employee payroll inquiries, and correcting wage discrepancies.
• Performs various accounts receivable operations, including researching and reconciling statements and discrepancies, submitting findings, processing agency billing for county-funded employee payments, receiving and allocating special funds or appropriations, and assisting Accounts Payable in verification of invoices and research/reconciliation leading up to payments.
• Responsible for all aspects pertaining to accounts receivables, providing assistance to Accounts Payable, and providing management with reports.
• Uses discretion, independent judgment, and exercises authority to commit payment or recover outstanding debts; handles complex issues in accounts receivable and orders and billings.
• Responsible for postings, billings, and reconciliations of commercial sales and expenditures; manages sales reports.
• Prepares payments; assists with and/or prepares reports and worksheets for audit and tax purposes.
• Interfaces with department leads and other finance team members as well as outside customer contacts.
• Adheres to and follows safety procedures.
• Performs other job-related duties as assigned, including verifying attendance, hours worked, and pay adjustments; posting information onto designated records; processing and issuing employee paychecks and statements of earnings and deductions; computing wages and deductions; entering data into computers; processing paperwork for new employees; reviewing time sheets, work charts, wage computation, and other information to detect and reconcile payroll discrepancies; preparing and balancing period-end reports; reconciling issued payrolls to bank statements; distributing and collecting timecards each pay period; recording employee information; issuing and recording adjustments to pay related to previous errors or retroactive increases; keeping track of leave time; compiling employee time, production, and payroll data; conducting verifications of employment; preparing and filing payroll tax returns; posting relevant work hours to client files; training employees on organization’s timekeeping systems; and coordinating special programs involving payroll deductions.

Requirements

• A two-year college degree in accounting, finance, or a related field.
• A minimum of three to four years of direct accounting experience.
• Experience with direct customer/vendor relations is highly desirable.
• Must be accurate and detail-oriented with an understanding of Generally Accepted Accounting Principles and payroll tax compliance rules.
• Must have excellent knowledge of finance computer applications.
• Must possess good communication and interpersonal skills and adaptability to new tasks and responsibilities with both internal and external customers.
• Must be self-directed and work via applied use of sound independent judgment.