Payroll Specialist

Essential Duties And Responsibilities

• Process regular, bi-weekly, special, and off-cycle payrolls accurately and on time for salaried, hourly, bonus, and commission-based employees (500–1,000 employees within a 5,000+ population).
• Audit and validate payroll data including timecards, new hires, terminations, pay changes, leave activity, benefits deductions, and retroactive adjustments.
• Conduct regular payroll audits, reconcile payroll registers, UKG reports, manual checks, bank and treasury logs, and general ledger entries.
• Maintain and manage payroll records (earnings, deductions, taxes, garnishments, benefits, and timekeeping data).
• Responsible for timely and accurately processing off-cycle and manual checks, as required.
• Evaluate and manage Workday Time Tracking and Absence, monitor Workday Inbox transactions, and update payroll systems (UKG/HWSE) as needed.
• Upload and manage time files, commission schedules, and payroll inputs into UKG.
• Prepare and distribute payroll reports, statements of payment, and associate reports.
• Administer wage garnishments, levies, child support orders, and ensure legal compliance.
• Process and reconcile benefits-related payroll activity, including leave of absence pay and retroactive benefits deductions.
• Ensure compliance with federal, state, and local wage/hour laws, tax regulations, and company policies.
• Coordinate payroll tax filings, year-end processing (W-2s), and responses to tax notices.
• Collaborate with HR, Benefits, and Finance/Accounting on payroll, employee data, and reconciliation matters.
• Respond to employee payroll inquiries professionally, confidentially, and timely.
• Identify and support process improvements and payroll system enhancements.

Knowledge And Skills To Be Successful

• UKG & Workday preferred.
• Ability to work in fast-paced environment while successfully performing under extreme time constraints and meets prescribed deadlines.
• Strong attention to detail with excellent organizational skills, with ability to prioritize and handle multiple tasks and projects.
• Written and verbal communications are clear, grammatically correct, and business appropriate.