Payroll Specialist
Nord Anglia International School Rotterdam · Miami, NM · 1 mo ago
Full-time
We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes: Job Purpose (maybe About the role). Responsibilities (Job Responsibilities). Requirements (Job Requirements). Also there is a "Benefits And Deductions" section under responsibilities? Actually there is a subheading "Benefits And Deductions" under responsibilities. That's about benefits processing, not employee benefits. The posting does not mention employee benefits, pay, schedule. So we should not create Benefits, Pay, Schedule sections unless posting actually states them. It does not state employee benefits, pay, schedule. So we omit those.
We need headings: About the role (maybe from Job Purpose). Responsibilities. Requirements. Qualifications? The posting has "Job Requirements" which includes education, experience, etc. Could treat as Requirements. Qualifications maybe same as Requirements? But we should not duplicate. The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should include only those with real content. Likely we have About the role (Job Purpose), Responsibilities (Job Responsibilities), Requirements (Job Requirements). Possibly Skills could be extracted from requirements (Advanced Excel skills, etc.) but we could put them under Requirements or Skills. Better to follow instruction: Use headings as appropriate. Could have Skills section for technical skills. But we need to avoid thin sections. Let's see: The posting includes many skill-like items: Technical ability, Advanced Excel skills, etc. Could create a Skills section. However we also have Requirements covering education/experience. Might be okay to have both Requirements and Skills. But we need to ensure not to create filler.
Let's extract content:
About the role: Job Purpose paragraph: "The ideal candidate will play a key role in delivering accurate, compliant, and efficient payroll processing while partnering with HR and Finance teams to address employee needs and drive operational excellence. This position also supports the Regional HR Operations and Compliance Manager in standardizing payroll practices across all U.S. locations."
Responsibilities: list items under Job Responsibilities: Payroll Processing (with sub-bullets), Compliance and Reporting, Benefits And Deductions, Audit and Reporting Support, Project and Improvements. We need to preserve all substantive information. Use
- for any list of duties/requirements/benefits. So we can have a
- with each main responsibility as
- and possibly nested lists? The instruction: Use
- for any list of duties/requirements/benefits. Could flatten? Probably each responsibility as
- and within we can have further detail as sentences. Could also have nested
- but not prohibited. Safer to keep each responsibility as
- with paragraphs inside? Might be okay to have
- containing
etc. But simpler: each responsibility as
- with the description.
Requirements: list items under Job Requirements: Bachelor in related field ... etc. We'll create
- for each requirement.
Skills: Could extract technical skills: Advanced Excel skills, pivot tables, v-lookup, etc. Also "Technical ability to work with multiple sources of data, drive data imports & process automation." Also "Experience supporting audits and processing benefit deductions." Also "High level of accuracy, confidentiality, and attention to detail." Also "Strong communication skills and the ability to collaborate effectively with cross-functional teams." Also "Experience of working in HR/Payroll in a global organization", "Experience using HRIS/ Payroll systems", "Experience in education or similar industries.", "Bilingual Spanish English", "Demonstrated experience using analytics to drive business objectives", "Experience of supporting corporate/Head Office functions". Also "COMPETENCIES" list: Communicate with Impact, Collaborate with Empathy, Make Considered Decisions, Embrace Change. Those could be skills/competencies.
We could create a Skills section that includes these bullet points. However the posting already has a "Job Requirements" section that includes many of these. Might be redundant to split. The instruction: Prefer a few substantive sections over many thin ones. So maybe combine Requirements and Skills into one Requirements section. But they ask to use headings like Requirements, Qualifications, Skills. We could have Requirements (education/experience) and Skills (technical/soft skills). That seems reasonable.
Let's decide:
- About the role: Job Purpose paragraph.
- Responsibilities: as described.
- Requirements: education, years experience, etc.
- Skills: technical abilities, Excel, systems, competencies, bilingual, etc.
We must not include Benefits, Pay, Schedule.
Now we need to preserve all substantive information. Ensure we don't omit any detail.
Let's extract details precisely.
About the role: The ideal candidate will play a key role in delivering accurate, compliant, and efficient payroll processing while partnering with HR and Finance teams to address employee needs and drive operational excellence. This position also supports the Regional HR Operations and Compliance Manager in standardizing payroll practices across all U.S. locations.
Responsibilities: Need to capture each bullet.
From text:
Job Responsibilities
Payroll Processing
Process bi-weekly and semi-monthly payrolls for our locations across multiple states, ensuring accuracy in calculation of wages, timeliness, and compliance with federal and state laws.
Manage payroll for hourly and salaried employees, including data imports and processing adjustments as needed.
Audit payroll data and review previews prior to submission to ensure completeness and accuracy.
Provide schools with reporting tools to support payroll data review and analysis.
Compliance and Reporting
Stay current with federal and state payroll regulations and ensure compliance across all locations.
Support with tax registrations for Withholding, Unemployment, and FMLA programs.
Support garnishment processes and ensure adherence to all withholding orders and legal requirements.
Prepare and submit statistical payroll reports to government agencies, including the Bureau of Labor Statistics and U.S. Census Bureau, as required.
Manage unemployment claims, including timely responses and coordination with state agencies to ensure compliance and accurate reporting.
Benefits And Deductions
Manage payroll deductions upload to ADP, related to employee benefits, including 401(k) deferral contribution changes and loans.
Work closely with Benefits Manager to reconcile any discrepancies between payroll and benefits records.
Process all benefit-related and ancillary payroll deductions after data entry by the Benefits team, ensuring accuracy and timely integration into payroll.
Process supplemental pay for employees on the New York Paid Family Leave program as provided by the Benefits Manager.
Process the Carrot fertility program benefit and processing gross ups for taxable events as per tax regulations.
Audit and Reporting Support
Prepare payroll data for the annual workers’ compensation audits, 401-K, DOL reporting and any other internal reports as needed.
Maintain confidentiality and security of payroll data in compliance with company policies.
Assist with internal and external payroll audits, providing documentation and resolving discrepancies.
Reconcile payroll data to ensure accuracy and compliance with federal, state, and local regulations.
Generate regular and ad-hoc payroll reports for HR, Finance, and leadership, highlighting trends and exceptions.
Collaborate with Finance/Accounting on internal controls, audit readiness, and compliance initiatives.
Identify opportunities to improve payroll reporting, analytics, and process efficiency.
Project and Improvements
Collaborate with HR leads at the schools to provide training and guidance on the HRIS system, ensuring accurate data entry and seamless payroll integration.
Participate in HRIS system enhancements, including PTO accruals, holiday table updates, and payroll automation projects.
Support payroll integration for new acquisitions, ensuring smooth transition and compliance with company standards.
Now Requirements:
Job Requirements
Bachelor in related field (Business, HR, Business or related field) or equivalent years of experience working on Payroll.
Minimum of 5 years of demonstrated solid Payroll Processing experience, preferably in a multicultural environment (and preferably experience working with a multi-state environment)
Extensive knowledge of using and implementing payroll systems and software (UKG, Kronos, Success Factors and related systems.)
Knowledge of federal and state payroll regulations, particularly in Florida, Texas, Massachusetts, Illinois and New York.
Technical ability to work with multiple sources of data, drive data imports & process automation.
Experience supporting audits and processing benefit deductions.
Advanced Excel skills, including pivot tables and v-lookup for payroll data analysis and reporting purposes.
High level of accuracy, confidentiality, and attention to detail.
Strong communication skills and the ability to collaborate effectively with cross-functional teams.
Experience of working in HR/Payroll in a global organization
Experience using HRIS/ Payroll systems
Experience in education or similar industries.
Bilingual Spanish English
Demonstrated experience using analytics to drive business objectives
Experience of supporting corporate/Head Office functions
Competencies list:
Communicate with Impact
Collaborate with Empathy
Make Considered Decisions
Embrace Change
We could put competencies under Skills.
Now we need to output HTML fragment only, no extra markup.
We'll structure:
About the role
...
Responsibilities
- ... (Payroll Processing)
- ... (Compliance and Reporting)
- ... (Benefits And Deductions)
- ... (Audit and Reporting Support)
- ... (Project and Improvements)
- containing the sentences. We need to ensure we don't lose any detail. For each responsibility we can include the bullet points as separate
- inside? Actually the main headings are subheadings within responsibilities. Could we nest? Probably okay to have
- with subheading? But not required. Simpler: each bullet point as separate
- under the main
- . But then we lose grouping. However instruction: Use
- for any list of duties/requirements/benefits. It doesn't forbid nesting. We could have outer
- for responsibilities, each
- contains a heading and then a
- of details. That preserves detail.
Let's do:
- Payroll Processing
- Process bi-weekly and semi-monthly payrolls for our locations across multiple states, ensuring accuracy in calculation of wages, timeliness, and compliance with federal and state laws.
- Manage payroll for hourly and salaried employees, including data imports and processing adjustments as needed.
- Audit payroll data and review previews prior to submission to ensure completeness and accuracy.
- Provide schools with reporting tools to support payroll data review and analysis.
- Compliance and Reporting
- Stay current with federal and state payroll regulations and ensure compliance across all locations.
- Support with tax registrations for Withholding, Unemployment, and FMLA programs.
- Support garnishment processes and ensure adherence to all withholding orders and legal requirements.
- Prepare and submit statistical payroll reports to government agencies, including the Bureau of Labor Statistics and U.S. Census Bureau, as required.
- Manage unemployment claims, including timely responses and coordination with state agencies to ensure compliance and accurate reporting.
- Benefits And Deductions
- Manage payroll deductions upload to ADP, related to employee benefits, including 401(k) deferral contribution changes and loans.
- Work closely with Benefits Manager to reconcile any discrepancies between payroll and benefits records.
- Process all benefit-related and ancillary payroll deductions after data entry by the Benefits team, ensuring accuracy and timely integration into payroll.
- Process supplemental pay for employees on the New York Paid Family Leave program as provided by the Benefits Manager.
- Process the Carrot fertility program benefit
Responsibilities
- Payroll Processing
- contains a heading and then a
- under the main
- for each requirement.
Skills: Could extract technical skills: Advanced Excel skills, pivot tables, v-lookup, etc. Also "Technical ability to work with multiple sources of data, drive data imports & process automation." Also "Experience supporting audits and processing benefit deductions." Also "High level of accuracy, confidentiality, and attention to detail." Also "Strong communication skills and the ability to collaborate effectively with cross-functional teams." Also "Experience of working in HR/Payroll in a global organization", "Experience using HRIS/ Payroll systems", "Experience in education or similar industries.", "Bilingual Spanish English", "Demonstrated experience using analytics to drive business objectives", "Experience of supporting corporate/Head Office functions". Also "COMPETENCIES" list: Communicate with Impact, Collaborate with Empathy, Make Considered Decisions, Embrace Change. Those could be skills/competencies.
We could create a Skills section that includes these bullet points. However the posting already has a "Job Requirements" section that includes many of these. Might be redundant to split. The instruction: Prefer a few substantive sections over many thin ones. So maybe combine Requirements and Skills into one Requirements section. But they ask to use headings like Requirements, Qualifications, Skills. We could have Requirements (education/experience) and Skills (technical/soft skills). That seems reasonable.
Let's decide:
- About the role: Job Purpose paragraph.
- Responsibilities: as described.
- Requirements: education, years experience, etc.
- Skills: technical abilities, Excel, systems, competencies, bilingual, etc.
We must not include Benefits, Pay, Schedule.
Now we need to preserve all substantive information. Ensure we don't omit any detail.
Let's extract details precisely.
About the role: The ideal candidate will play a key role in delivering accurate, compliant, and efficient payroll processing while partnering with HR and Finance teams to address employee needs and drive operational excellence. This position also supports the Regional HR Operations and Compliance Manager in standardizing payroll practices across all U.S. locations.
Responsibilities: Need to capture each bullet.
From text:
Job Responsibilities
Payroll Processing
Process bi-weekly and semi-monthly payrolls for our locations across multiple states, ensuring accuracy in calculation of wages, timeliness, and compliance with federal and state laws.
Manage payroll for hourly and salaried employees, including data imports and processing adjustments as needed.
Audit payroll data and review previews prior to submission to ensure completeness and accuracy.
Provide schools with reporting tools to support payroll data review and analysis.
Compliance and Reporting
Stay current with federal and state payroll regulations and ensure compliance across all locations.
Support with tax registrations for Withholding, Unemployment, and FMLA programs.
Support garnishment processes and ensure adherence to all withholding orders and legal requirements.
Prepare and submit statistical payroll reports to government agencies, including the Bureau of Labor Statistics and U.S. Census Bureau, as required.
Manage unemployment claims, including timely responses and coordination with state agencies to ensure compliance and accurate reporting.
Benefits And Deductions
Manage payroll deductions upload to ADP, related to employee benefits, including 401(k) deferral contribution changes and loans.
Work closely with Benefits Manager to reconcile any discrepancies between payroll and benefits records.
Process all benefit-related and ancillary payroll deductions after data entry by the Benefits team, ensuring accuracy and timely integration into payroll.
Process supplemental pay for employees on the New York Paid Family Leave program as provided by the Benefits Manager.
Process the Carrot fertility program benefit and processing gross ups for taxable events as per tax regulations.
Audit and Reporting Support
Prepare payroll data for the annual workers’ compensation audits, 401-K, DOL reporting and any other internal reports as needed.
Maintain confidentiality and security of payroll data in compliance with company policies.
Assist with internal and external payroll audits, providing documentation and resolving discrepancies.
Reconcile payroll data to ensure accuracy and compliance with federal, state, and local regulations.
Generate regular and ad-hoc payroll reports for HR, Finance, and leadership, highlighting trends and exceptions.
Collaborate with Finance/Accounting on internal controls, audit readiness, and compliance initiatives.
Identify opportunities to improve payroll reporting, analytics, and process efficiency.
Project and Improvements
Collaborate with HR leads at the schools to provide training and guidance on the HRIS system, ensuring accurate data entry and seamless payroll integration.
Participate in HRIS system enhancements, including PTO accruals, holiday table updates, and payroll automation projects.
Support payroll integration for new acquisitions, ensuring smooth transition and compliance with company standards.
Now Requirements:
Job Requirements
Bachelor in related field (Business, HR, Business or related field) or equivalent years of experience working on Payroll.
Minimum of 5 years of demonstrated solid Payroll Processing experience, preferably in a multicultural environment (and preferably experience working with a multi-state environment)
Extensive knowledge of using and implementing payroll systems and software (UKG, Kronos, Success Factors and related systems.)
Knowledge of federal and state payroll regulations, particularly in Florida, Texas, Massachusetts, Illinois and New York.
Technical ability to work with multiple sources of data, drive data imports & process automation.
Experience supporting audits and processing benefit deductions.
Advanced Excel skills, including pivot tables and v-lookup for payroll data analysis and reporting purposes.
High level of accuracy, confidentiality, and attention to detail.
Strong communication skills and the ability to collaborate effectively with cross-functional teams.
Experience of working in HR/Payroll in a global organization
Experience using HRIS/ Payroll systems
Experience in education or similar industries.
Bilingual Spanish English
Demonstrated experience using analytics to drive business objectives
Experience of supporting corporate/Head Office functions
Competencies list:
Communicate with Impact
Collaborate with Empathy
Make Considered Decisions
Embrace Change
We could put competencies under Skills.
Now we need to output HTML fragment only, no extra markup.
We'll structure:
- and possibly nested lists? The instruction: Use