Payroll Specialist

Supports the end-to-end processing of weekly, in-house payroll for approximately 2,000+ employees. Serves as the primary backup to the Senior Payroll Specialist, providing critical support in all payroll operations with a strong focus on union payroll reporting and compliance, including collective bargaining agreements, union deductions, and benefit remittances.

Responsibilities

• Daily:
  • Process manual checks and separations as needed
  • Respond to inquiries via phone and email, providing superior customer service
  • Enter changes such as direct deposit, tax, and rate adjustments
  • Review and approve Travel and Expense reports
  • Serve as primary backup for the Senior Payroll Specialist, supporting all payroll functions
• Weekly:
  • Process weekly payroll for approximately 2,000+ employees
  • Print and mail pay vouchers to employees
  • Process garnishments and issue payments to vendors
  • Manage employees working in multiple states
  • Process weekly Union 401K ACH Draft
  • Maintain and update payroll system records, including wage adjustments, new hires, terminations, and status changes
• Monthly:
  • Manage and prepare accurate and timely monthly union payroll reports in compliance with multiple collective bargaining agreements
  • Reconcile union dues, benefit contributions, and other deductions; ensure timely remittance and resolve discrepancies with union representatives
• Annual and Other:
  • Ensure payroll is processed in accordance with federal, state, and local laws, as well as company policies and union contracts
  • Assist with improving payroll processes and procedures
  • Serve on special committees as a contributing team member
  • Perform other duties within or outside of payroll as deemed necessary by management
  • Provide backup support for audits or other inquiries

Requirements

• At least 3+ years of payroll experience processing full cycle, in-house payrolls with at least 500 employees
• Basic PC experience in Windows environments, including Word processing, spreadsheets, email, web-enabled applications, and database software

Skills

• Able to work with a diverse group of people
• Proficient in Microsoft Office and 10-key data entry
• Exceptional accuracy and attention to detail
• Strong customer orientation
• Capable of problem analysis and resolution
• Excellent interpersonal and communication skills
• Ability to use time productively, maximize efficiency, and meet work goals with little supervision
• Exceptional work ethic and upholds company values
• Self-starter with the ability to work well both independently and as part of a team

Preferred Qualifications

• At least 1 year of union payroll experience
• Payroll experience in the construction industry with union employees and multiple collective bargaining agreements (CBAs)
• Fundamental Payroll Certification (FPC) is a plus
• 1 year of Microsoft Dynamics experience

Working Conditions

Work is normally performed in a typical interior/office environment with no or very limited exposure to physical risk or physical effort required.