Payroll Specialist

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions, serving some of the world’s most technically demanding sectors, including over 60% of the Nasdaq-100 Index.

About the role

The Payroll Specialist provides a wide variety of payroll-related activities. This position requires working knowledge of payroll processing, including state and local taxes. The individual must have excellent attention to detail, solid communication, customer service, and organizational skills, and the proven ability to handle confidential information with the highest level of integrity. This role will help develop and drive consistency across the organization.

Responsibilities

• Review and audit new hire and departure notifications from Dayforce to ensure 100% accuracy of data entered in the payroll system. Communicate any required corrections to Human Resources immediately.
• Update employee payroll records by entering changes to tax status and employee direct deposit information.
• Respond to employee inquiries regarding payroll.
• Calculate pay for contract personnel and process off-cycle checks, including retroactive pay increases, final paychecks, and corrections.
• Process involuntary deductions such as wage levies or garnishments in accordance with the order.
• Respond to requests for verification of employment.
• Complete union and certified payroll reports in a timely manner.
• Perform other duties as assigned.
• Be aware of, comply with, and enforce all Company policies.

Requirements

• High school diploma or equivalent.
• 4 to 6 years of payroll experience.

Skills

• Experience working with payroll applications; Viewpoint Spectrum and Dayforce payroll is preferred, or experience with other cloud-based payroll systems (UKG, ADP, Workday).
• Knowledge of applicable federal and state wage and tax laws, and compliance regulations surrounding payroll.
• Strong proficiency in Microsoft Excel and Microsoft Office.
• Strong organizational skills with high attention to detail.
• Ability to function and consistently meet deadlines in a fast-paced environment.
• Ability to prioritize and solve problems.
• Ability to treat information with the utmost confidentiality.
• Ability to provide a high level of customer service in a professional and tactful manner.
• Strong written and verbal communication skills.
• Mathematical skills and strong analytical ability.
• Good judgment and decision-making skills.
• Comfortable working cross-functionally within the department.
• Able to effectively function both independently and as a member of a team.
• Knowledge of union payroll and reporting.

Preferred skills include a sense of urgency with the ability to set priorities, thoroughness, methodical and result-oriented approach, problem-solving abilities, and strong attention to detail.

Pay

$70,000 - $85,000

Benefits

• 401(k) Plan with Company Match: Dollar-for-dollar match up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer-provided medical, dental, vision, prescription drug, Employee Assistance Program, and accident & illness coverage.
• Life and Disability Insurance: Basic life insurance and AD&D valued at $50,000 with the option for voluntary buy-up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.