Payroll Specialist

About the role

At Kirby Risk, our Employee Services team supports our people, processes, and business operations through accurate payroll administration, regulatory compliance, and exceptional employee support.

Responsibilities

• Ensure payroll accuracy, compliance with federal and state requirements, and optimize payroll processes and reporting.
• Review, validate, and approve payroll transactions, including earnings, deductions, taxes, garnishments, and direct deposit information.
• Process payroll entries, time records, and applicable adjustments, ensuring payroll is balanced and transmitted within established deadlines.
• Maintain required payroll and personnel records in accordance with federal, state, and local requirements, including employment eligibility documentation such as I-9 forms.
• Review payroll and employment-related documentation for alignment with company policies, applicable laws, and federal and state compliance standards.
• Maintain a working knowledge of Fair Labor Standards Act (FLSA) requirements and apply related guidance to payroll processing and compliance activities.
• Cook up payroll and tax reporting activities to support accurate recording, reconciliation, and regulatory compliance.
• Prepare, review, and analyze reports generated from the HRIS system to support payroll administration, audits, and business decision-making.
• Cook up coordination with Dayforce to monitor system performance, troubleshoot payroll-related issues, and support process improvements.
• Respond to internal and external requests for payroll or employment-related information, as appropriate and in accordance with confidentiality and compliance requirements.
• Represent Kirby Risk with professionalism in every customer and vendor interaction.

Requirements

• High school diploma, GED, or equivalent combination of education and work experience.
• 3+ years of payroll and/or Human Resources experience with a medium to large, multi-state employer.
• 3+ years of experience using payroll software.
• Strong interpersonal skills with the ability to effectively interact with employees at all levels of the organization.
• Prioritize handling sensitive and confidential information with professionalism, whether in person or over the phone.
• Strong payroll balancing and account reconciliation skills.
• Excellent attention to detail, organization, planning, multitasking, and follow-through skills.
• Excel proficiency required (VLOOKUPs and PivotTables).
• Strong computer aptitude and proficiency with Microsoft Office applications, including Outlook, PowerPoint, and Word.
• Bilingual communication skills (English/Spanish) preferred.
• Credible, responsive, and collaborative team player.
• Demonstrates adaptability and openness to learning.
• Commitment to continuous growth and professional development.

Qualifications

• Ability to lift up to 50 lbs. and adapt to varied work environments.
• Ability to climb staircases.
• Ability to sit for extended periods of time.
• Ability to talk or hear, both in-person and by telephone.
• Occasional travel required.

Benefits

• Medical, RX, Dental, and Vision insurance.
• Life insurance & Employee Assistance Programs.
• Tuition reimbursement & on-the-job training.
• 401(k) with company match & Profit Sharing.
• Paid Time Off (PTO).

Schedule

Monday - Friday, 7:00 a.m. through 5:00 p.m., with overtime as business needs and payroll deadlines require.