Payroll Specialist

Required Qualifications

• Associate’s Degree in Accounting
• At least 2 years of accounting and payroll experience
• Exceptionally detail-oriented with the ability to multi-task
• Customer-focused attitude, with a high level of professionalism and discretion
• Intermediate skills with MS Office suite, and familiarity with its Google equivalents
• Strong written and verbal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• Interest in understanding and supporting John Carroll’s mission to inspire individuals to excel in learning, leadership, and service in the region and in the world
• Interest in utilizing AI (Gemini) to improve business processes

Preferred Qualifications

• BS/BA in accounting or finance
• Experience with processing Payroll in Banner
• Experience with leveraging AI (Gemini) to improve business processes
• General understanding of John Carroll University, Jesuit colleges and universities and Higher Education to support enrollment, alumni relations, fundraising, and/or internal communications

Duties And Responsibilities

• Process three bi-weekly payrolls
• Provide assistance to employees using Banner Web Time entry and Department Time Entry
• Prepare benefit deduction schedules and accrual adjustments for 10-month employees
• Coordinate Faculty Load and Compensation process
• Maintain payroll calendars in Banner
• Reconcile leave reports for monthly payroll processing
• Reconcile vacation balances for all payroll groups
• Coordinate with 3rd-party tax preparer and Controller to ensure accuracy of tax payments
• Send Bi-weekly and Monthly payroll information to Equifax
• Coordinate with the Controller re: Payroll Monthly closing process
• Coordinate Graduate Tuition imputed income
• Post and process journal entries where needed
• Perform accounting tasks when requested by different areas of the business office
• Participate in administrative staff meetings and attend other meetings and seminars as required
• Code weekly and biweekly medical bills and submit to A/P for payment
• Manage taxability and administration for foreign individuals via Sprintax
• Process 1042-S forms at year-end
• Other duties as assigned