Payroll Specialist

Essential Duties and Responsibilities

• Manage the US and Canada processing of bi-weekly payrolls exempt and non-exempt employees in multi-state environment using Ceridian Dayforce application.
• Ensures that accuracy and integrity of all data entered into the system.
• Process employee data changes, new hires, rehires, terminations-last pay, position changes, and compensation changes/retros.
• Cross check changes from other payroll team members for accuracy.
• Audit Canada/US payroll employee data against HR system for accuracy and make necessary changes.
• Process journal entries, reconcile, and load to GL system.
• Auxiliary in managing and maintaining payroll email inbox, handling employee payroll inquiries.
• Ability to independently research, problem solve and offer detailed responses.
• Apply payroll state accounts for all acquisitions.
• Apply for local taxes.
• Process Canada WC monthly, quarterly and annual payments (year-end reconciliations).
• Process union payments monthly.
• Complete verification of employment that require wage information.
• Interpret and ensure compliance with all federal, state, province and local payroll regulations.
• Auxiliary in managing garnishment processing from interrogatories through payment distribution.
• Auxiliary in annual audits.
• Auxiliary in AD-HOC reporting, annual audits, periodic Finance projects.
• Work closely with the payroll manager on system evaluations and upgrades.

Qualifications and Skills

• Accounting degree or equivalent experience.
• Minimum 3 years payroll experience using Ceridian Dayforce strongly preferred.
• Multi-state US payroll experience required.
• Experience in a mid to high volume payroll department.
• Proficient in Excel and Word.
• Knowledge of commonly used concepts, laws, practices, and procedures within payroll field including federal and state labor and tax laws.
• Canadian payroll experience strongly preferred.
• Confidentiality and tact in dealing with sensitive employee information.
• Ability to exercise sound judgement, handle multiple priorities and meet critical payroll deadlines.
• Highly organized, detail-oriented, and analytical.
• Excellent communication and interpersonal skills.
• Must be able to work in a fast paced, evolving environment.
• Apply attention to detail and accuracy when processing payroll data, reviewing reports, and identifying discrepancies.
• Understand, interpret, and apply payroll-related policies, procedures, and applicable federal, state, and local regulations.
• Exceptional problem-solving skills and ability to navigate complex challenges.
• Maintain concentration while working with confidential and sensitive information.