Payroll Specialist

Essential Duties And Responsibilities

• Aid the Payroll Technician in completing payroll processes accurately and investigating discrepancies as needed.
• Manage the processing of top salary range annual evaluations and merit increases, when applicable.
• Audit a high volume of timecards regularly and meet payroll transmittal deadlines.
• Maintain oversight of the Payroll ResQ system.
• Input and process Leave of Absence timecards for employees on extended leave, including medical, personal, workers' compensation, and other types of leave.
• Track and monitor benefit premiums for employees on inactive status due to extended leave.
• Assist during Payroll Audits and CalPERS calculations.
• Prepare final checks as needed.
• Create and submit check requests and journal entries for monthly deductions such as child support, garnishments, flexible spending accounts, deferred comp contributions, etc.
• Participate in New Staff Orientation by preparing and delivering presentations using PowerPoint or Microsoft Word.
• Propose new procedures based on analysis of payroll issues.
• Manage and update payroll files, removing old files from the office and storing them as necessary.
• Follow up with employees and managers regarding payroll forms for overtime and addendums.
• Ensure good attendance and punctuality.
• Maintain strict confidentiality of payroll-related information.
• Work cooperatively with colleagues and contribute to team harmony.
• Use office equipment appropriately and report any needed repairs.
• Keep the work area neat and organized.
• Adhere to safety rules and participate in injury and illness prevention programs.
• Handle a hybrid work environment, balancing remote and in-office work.
• Communicate effectively via various means, including phone calls, video conferences, emails, and chat rooms.
• Be adaptable to changes and handle new priorities and assignments flexibly.
• Maintain good attendance and punctuality.
• Show good verbal and written communication skills.
• Inform the manager of pending work, ongoing tasks, and encountered problems.
• Utilize agency's IT systems as assigned, ensuring security and following protocols and procedures.
• Attend training sessions as required.
• Comply with and ensure adherence to agency's Personnel Policies and Procedures.
• Perform additional work as assigned.

Minimum Position Requirements

• High school diploma or equivalent.
• At least 2 years of experience in payroll processing.
• Knowledge of calculating minute-by-minute timecards.
• Preferred knowledge of FMLA and CFRA guidelines.
• Knowledge of office practices and procedures.
• Ability to reconcile differences within the record-keeping system.
• Computer skills in Word, Excel, and PowerPoint.
• Proficiency in using ten-key calculators.
• Maintain an elevated level of confidentiality.
• Ability to follow oral and written directions.
• Ability to establish and maintain effective working relationships.