Payroll Specialist

About the role

Infinite Care is a leading management and consulting firm dedicated to transforming the skilled nursing industry. We provide exceptional care for residents and staff across our 60+ skilled nursing facilities and multiple corporate offices in New York, New Jersey, and Florida. Our mission focuses on attracting quality employees and creating a comfortable environment in each facility through remodeling, rebranding, and collaborating with management to ensure optimal working conditions.

Responsibilities

• Ensure accurate and timely processing of all payroll, including weekly, biweekly, monthly, quarterly, and annual incentives.
• Manage the daily operations of payroll functions and oversee biweekly payroll processing.
• Process payroll timely, accurately, and in compliance with government regulations and company policies.
• Ensure timely and accurate processing of payroll transactions (hires, terminations, benefits, garnishments, taxes, and other deductions).
• Administer and manage electronic timekeeping utilizing the payroll platform.
• Establish an audit process to verify the accuracy of payroll runs.
• Review timesheets for completeness and accuracy.
• Stay current on the latest federal or state payroll regulation changes and notify appropriate departments of any changes.
• Serve as the primary contact for all escalated payroll-related inquiries and respond to external payroll data or report requests from government agencies and auditors.
• Provide support and guidance to direct reports related to payroll and staffing.
• Ensure facilities are within HPPD (Hours Per Patient Day) budgets.
• Oversee facility HPPD, agency staffing use, staffing calls, master schedule reviews, and other aspects of labor management.
• Perform other duties as assigned.

Requirements

• Minimum of one (1) year of experience in long-term care.
• Minimum of two (2) years managing and processing exempt and non-exempt payroll.
• Demonstrated success incorporating payroll of acquired companies.
• Experience in process and workflow improvement of payroll processes.

Skills

• Demonstrated success in implementing new or efficient workflows that enhance payroll processes.
• High level of attention to detail and accuracy.
• Strong organizational and collaboration skills.
• Ability to multi-task and meet tight deadlines.
• Strong interpersonal skills.
• Ability to work efficiently and thoroughly.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
• Ability to work independently and as a member of a team.