Payroll Specialist

Responsibilities

• Responsible for preparation and processing of bi-weekly payroll for multi-state entities via the payroll system (ADP) with oversight from the Payroll Manager.
• Ensures payroll increases and deductions are processed accurately and timely, partnering with applicable HR team members and their respective areas of ownership.
• Processes calculation and final checks for exiting employees, in addition to other manual checks as needed.
• Understands company, department and cost center relationships from an accounting perspective and applies such relationships to the payroll system.
• Assists with Americas & APAC international payroll and integrates international employees onto the platform.
• On an on-going basis, assists the ADP Streamline Partners and troubleshoots any outlying situations that need to be resolved.
• Assists in preparing various statistical summaries and reports for management utilizing Excel & payroll system.
• Assists with special ad-hoc reports, department and compliance audits as needed.
• Assists in resolving time and attendance issues. Communicates with Managers to resolve in a timely manner.
• Establishes relationships with department managers who are key partners (i.e., Accounting, Tax, Treasury, etc.), ensuring clear understanding of needs, required processes and reports; identifies any issues in processes among departments and coordinates and implements solutions.
• Ensures legal compliance with all applicable international, national, local, state, and federal laws and regulations; maintains records and related payroll files.
• Ensures compliance with and/or follows all organizational systems, programs, training, policies, and procedures as required and complies with relevant legal mandates. Seeks guidance as necessary.
• Carries out all responsibilities in an honest, ethical and professional manner.
• Must be able to fulfill essential job function in a consistent state of alertness and safe manner.
• Handles various other duties as delegated by Payroll Manager.

Qualifications

• High School Diploma or GED required. Associate's or Bachelor's Degree in Accounting or a related field preferred.
• Minimum of four (4) years of experience processing payroll required that includes the following:
  • Experience processing payroll in a lead capacity
  • Experience working with accounting in a corporate environment
  • Experience with ADP Workforce Now or similar payroll processing system
• Experience with General Ledgers a plus.
• Knowledge of multi-state and international payroll preferred.
• Human Resources experience in a corporate environment preferred.
• Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, Visio, PowerPoint) and Adobe Acrobat required.
• Excellent verbal and written communication in the English language required; bilingual in verbal and written Spanish preferred.

Skills

• Excellent organizational skills.
• Excellent adaptability in a fast-paced environment with the flexibility and willingness to take on new tasks and projects.
• High level of efficiency, accuracy, and attention to detail.
• Proven quantitative, qualitative, analytical, and hands-on problem-solving skills.
• Ability to maintain effective working relationships and engage with team members.
• Ability to prioritize competing tasks and responsibilities.
• Ability to work independently with minimal supervision.
• Must be able to use discretion and independent judgement.

Pay

$28.00 - $31.00 per hour (applicable to California).

Benefits

• 15 days of PTO & 10 paid company holidays.
• Medical with HSA employer contribution, Dental, Vision available 1st of the month after start date.
• Company paid Life Insurance, Short- and Long-Term Disability and an Employee Assistance Program.
• 401(k) with Safe Harbor and Profit-Sharing employer contributions.
• Tuition Reimbursement program.
• Charitable Contribution matching.
• Employee Referral bonus opportunities.
• State paid short-term disability for California based employees.