Payroll Specialist

About The Role

The Payroll Specialist plays a critical role in ensuring accurate and timely processing of employee compensation within the organization. This position is responsible for managing the end-to-end payroll process, including calculating wages, deductions, and taxes in compliance with federal, state, and local regulations. The Payroll Specialist will maintain payroll records, reconcile payroll accounts, and collaborate with HR and finance teams to resolve discrepancies. A key outcome of this role is to guarantee that all employees are paid correctly and on schedule, while adhering to company policies and legal requirements. Additionally, the Payroll Specialist will support audits and reporting activities to provide transparency and accuracy in payroll operations.

Responsibilities

• Process payroll accurately and on time using payroll software such as Ultipro and PeopleSoft.
• Calculate and withhold appropriate payroll taxes, including federal, state, and local taxes, ensuring compliance with all regulations.
• Maintain and update payroll records, including employee information, tax data, and benefits deductions.
• Reconcile payroll accounts and resolve discrepancies by collaborating with HR, finance, and other departments.
• Prepare and submit payroll tax filings and reports to relevant government agencies within required deadlines.
• Respond to employee inquiries regarding payroll issues, deductions, and tax withholdings in a timely and professional manner.
• Aid with internal and external payroll audits and provide necessary documentation and reports.

Qualifications

• Minimum Qualifications:
• Associate degree or higher in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2 years of experience processing payroll in a corporate environment.
• Proficiency with payroll systems and software, specifically Ultipro and PeopleSoft.
• Strong knowledge of payroll tax regulations at the federal and state levels within the United States.
• Excellent attention to detail and organizational skills to manage multiple payroll cycles and deadlines.
• Preferred Qualifications:
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) designation.
• Experience working with multi-state payroll processing and compliance.
• Familiarity with additional payroll software platforms and HRIS systems.
• Advanced Excel skills for payroll data analysis and reporting.
• Experience in a large-scale corporate or multi-location environment.