Payroll Specialist

Position Summary

The Payroll Specialist reports directly to the Director of Human Resources and is responsible for processing biweekly payroll through the Rippling platform with complete accuracy and strict adherence to deadlines. This role manages time reports, wage garnishments, benefits administration, and compliance requirements across multiple systems. The ideal candidate thrives on precision, manages their own workflow with minimal oversight, and delivers error-free results within tight timeframes. Accuracy is not a preference; it is the standard.

Key Responsibilities

• Process biweekly payroll accurately and on time through the Rippling platform.
• Review, validate, and reconcile time and attendance reports; research and resolve discrepancies promptly.
• Enter and maintain employee data (onboarding, scheduling, benefits, terminations) across multiple platforms with zero tolerance for error.
• Administer payroll items including wage garnishments, bonuses, commissions, mileage reimbursements, and other approved payments or deductions.
• Manage benefits-related payroll functions, ensuring accurate deductions and enrollment data.
• Create and maintain tracking spreadsheets for hours, payments, and compliance documentation.
• Respond to employee payroll inquiries with professionalism, discretion, and a service-first mindset.
• Maintain payroll records and support HR recordkeeping functions.
• Ensure compliance with internal policies and all applicable federal and state payroll regulations.
• Partner with HR and management to identify and implement process improvements.
• Complete other related duties as assigned.

Qualifications

• At least 18 years of age.
• High school diploma or GED.
• Legally authorized to work in the United States.
• Ability to communicate proficiently in English.
• Willingness to complete a criminal background check.

Knowledge, Skills & Abilities

• Payroll processing experience required; experience with Rippling or similar HRIS/payroll platform strongly preferred.
• Exceptional attention to detail with a proven track record of accurate, error-free data entry.
• Demonstrated ability to self-manage workload, prioritize competing deadlines, and deliver results within concise timeframes.
• Strong organization, follow-through, and the flexibility to shift focus as priorities change.
• Proficiency working across multiple platforms and systems simultaneously.
• Clear, professional verbal and written communication skills.
• Proficiency with Microsoft Office, particularly Excel/spreadsheets.
• Knowledge of payroll law, wage and hour regulations, and compliance requirements preferred.
• Business-minded approach to cost awareness, efficiency, and process improvement.
• Ability to work independently while collaborating effectively with HR and leadership.
• Spanish language skills are a strong plus.

Pay

This is a salary, exempt position. Annual salary will be between $52,000-$57,000, based on qualifications and experience. Pay is issued by direct deposit every other Friday.

Schedule

Schedule may vary based on business need. This position is considered a 40 hours per week position. Flexibility with schedule is possible.

Benefits

• Full-time employees working 30 or more hours per week are eligible for medical, dental, and vision insurance.
• 401(k) plan with company match.
• Paid holidays after 90 days.
• PTO accrual.

Physical Demands & Work Environment

This role is primarily sedentary and performed in an office setting. It may occasionally require walking, standing, bending, or carrying items under 50 pounds.

This response is AI-generated, for reference only.