Payroll Specialist

Job Summary The Payroll Specialist is responsible for the accurate and timely processing of payroll, ensuring compliance with tax laws, and maintaining accurate employee records for approximately 250+ employees using the Paycom payroll system, and PEO, TriNet. Hybrid – 2 days a week in-office. Must live within 60 miles of our headquarters in Tampa, FL. Essential Functions Accurate and timely payroll processing: weekly, bi-weekly and semi monthlyPrepares and audits payroll coversheets for each pay cycleResponsible for the overall maintenance of the Paycom payroll systemEnter payroll corrections, benefit deductions, and garnishmentsRuns and audits payroll reports, pre/post pay cycleInvestigate and resolve discrepancies in payroll and benefits deductionsAudit and support 401(k) plan compliance, hardships, and loansSupports benefits EDI feeds and reporting across carrier integrations with PaycomProcess employment verificationsMaintain employee personnel files – both paper and electronic copiesFirst-level support for both managers and employees regarding payroll and timecardsSupports on/off-boarding processing in Paycom alongside the HR GeneralistUpdating any pay or job titles for employees on Paycom Setting up new states in Paycom, including state and federal labor law posters/boardsMaintaining company forms & documents on Paycom Conducts the annual I-9 auditSupports ACA reporting (Forms 1094-C/1095-C)Leads W-2 preparation and year-end payroll processingSending out performance reviews and follow up reminders to staff Sending out all policy updates and track to ensure employees completeMust be able to work immediately after any catastrophic weather event, potentially relocating to a non-affected area in order to have internet access, company expensed.Other duties as assigned by the HR Manager or Director – Corporate Services Required Skills & Experience Ability to organize, multitask, and prioritize in a deadline-driven environmentAttention to detail, thoroughness, and accuracy are a must Must be able to maintain employee confidentiality and protect payroll operations by keeping all information confidentialExcellent written and verbal communication skillsAbility to deliver exceptional internal customer serviceAbility to build strong working relationships will all levels of the organizationWorking knowledge of Excel - ability to create basic formulas, build and maintain spreadsheets, create ad-hoc reportsAble to calculate manual checks, hours worked, overtime, and other payroll calculations. Understand and apply company policies fairly with regards to payroll, time and attendance, benefits administration, and paid time offAbility to research payroll and benefits administration issues and clearly present findings to management for reviewExperience with payroll tax reconciliation and W-2/ACA year-end reportingCommitment to payroll best practices and regulations EDUCATION & TRAINING AS degree required/BS degree preferred Experience 3– 4 years of payroll processing experience required, Paycom experience a plus. LICENSES OR CERTIFICATIONS Progress toward CPP or FPP preferred #HCI1