Payroll Specialist

About the role

Haga Kommer, Ltd. is seeking a Payroll Specialist to join our dynamic team. We are a leading CPA firm with a strong focus on growth and excellence, serving clients across multiple industries.

Responsibilities

• Process payroll accurately and on time, including generating paystubs, paychecks, and direct deposits.
• Maintain and update client and employee payroll records, including new hires, terminations, and pay rate changes.
• Ensure compliance with federal, state, and local tax regulations and wage laws.
• Calculate and process payroll deductions such as benefits, garnishments, and retirement contributions.
• File and remit federal and state payroll taxes, including monthly and quarterly filings.
• Prepare and file quarterly and annual tax forms (940, 941, W-2, W-3) and state-specific reports.
• Reconcile payroll accounts and verify payroll data for accuracy.
• Respond to employee and client inquiries regarding payroll, tax withholdings, and deductions.
• Audit support and provide documentation or reports as needed for verification or compliance purposes.
• Maintain confidentiality of all payroll and employee information.
• Collaborate with HR and Accounting teams to ensure data consistency and resolve discrepancies.
• Stay current with changes in payroll laws, tax regulations, and best practices.
• Utilize payroll software (ACS or other systems) and accounting tools to streamline processes and reporting.
• Assist in administrative responsibilities as needed.

Requirements

• Minimum associate degree in accounting, Finance, Business Administration, or related field or equivalent education/experience.
• Bachelor degree preferred.
• Minimum two years of payroll experience in a multi-client or fast-paced environment.
• Strong knowledge of federal, state, and local payroll tax regulations.
• Familiarity with wage and hour laws, including overtime, FLSA, and benefit deductions.
• Strong analytical and problem-solving skills with high attention to detail.
• Excellent written and verbal communication skills.
• Advanced computer literacy, including Microsoft Excel, Word, and payroll/accounting software.
• Ability to handle sensitive information with discretion.
• Exceptional organizational and time-management skills; able to prioritize and meet deadlines.
• Proven ability to work independently and as part of a team.
• Experience with ACS (Thomson Reuters) software preferred; experience with other payroll systems (ADP, QuickBooks, Paychex, etc.) a plus.

Qualifications

• Passionate about helping clients achieve their financial goals.
• Positive attitude and willingness to learn and adapt to change.
• Team player with a desire to be a long-term part of our growing company.

Skills

• Payroll processing and management.
• Tax compliance and regulatory adherence.
• Data entry and record-keeping.
• Communication and interpersonal skills.
• Software proficiency (ACS, Microsoft Office).

Benefits

• Medical, dental, vision, disability, AD&D, and term life insurance.
• Aflac options.
• Flexible Spending Accounts and Health Savings Accounts.
• 401(k) and 3% Safe Harbor company contribution.
• Generous Paid Time Off (PTO) with eligibility of Unlimited PTO.
• Paid Parental Leave (maternal and paternal).
• Education and certification reimbursements.
• Continuing education credits.
• Volunteer company paid time off.
• Growth opportunities.

Pay

Compensation is commensurate with experience.

Schedule

This position works a minimum of 30 hours per week but can consider those looking for 40 hours per week.