Payroll Specialist

Responsibilities

• Process full-cycle, multi-state biweekly payroll in ADP Workforce Now for 300+ employees.
• Import and reconcile timesheet data from Deltek Vantagepoint into ADP Workforce Now, ensuring accuracy between systems.
• Review Deltek time analysis reports, including straight time and overtime reporting, prior to payroll processing.
• Calculate and process straight time over 40 hours for eligible salaried engineering staff while maintaining supporting documentation.
• Manage payroll grid entries, including earnings codes, deductions, leave adjustments, commuter benefits, and other payroll-related corrections.
• Process benefit deductions, 401(k) contributions, garnishments, and payroll adjustments accurately and timely.
• Review payroll registers, statistical summaries, and payroll reports to identify and resolve discrepancies.
• Process off-cycle payroll payments, bonuses, and net-to-gross calculations as needed.
• Maintain organized payroll documentation, including employee changes, compensation updates, new hires, separations, and leave adjustments.
• Ensure compliance with federal and multi-state payroll regulations, tax requirements, wage and hour laws, and recordkeeping standards.
• Support year-end payroll activities, including W-2 preparation, reconciliations, and reporting.
• Utilize advanced Excel functions to analyze payroll data and resolve discrepancies.
• Maintain strict confidentiality of employee compensation and personal information.

Requirements

• Minimum of 5 years of full-cycle, multi-state payroll processing experience.
• Advanced hands-on experience with ADP Workforce Now, including payroll processing, payroll grids, QuickCalc, and reporting functions.
• Experience with Deltek Vision or Deltek Vantagepoint, particularly time and expense integration with payroll.
• Advanced Excel skills with the ability to analyze and reconcile payroll data.
• Strong understanding of payroll tax withholding, benefits deductions, garnishments, 401(k) administration, and payroll compliance.
• Experience processing payroll within a professional services, consulting, architecture, engineering, or project-based environment preferred.
• Exceptional attention to detail and accuracy with the ability to manage high-volume payroll processing.
• Strong organizational skills with the ability to prioritize deadlines and work independently.

Qualifications

• Minimum of 5 years of full-cycle, multi-state payroll processing experience.
• Advanced hands-on experience with ADP Workforce Now, including payroll processing, payroll grids, QuickCalc, and reporting functions.
• Experience with Deltek Vision or Deltek Vantagepoint, particularly time and expense integration with payroll.
• Advanced Excel skills with the ability to analyze and reconcile payroll data.
• Strong understanding of payroll tax withholding, benefits deductions, garnishments, 401(k) administration, and payroll compliance.
• Experience processing payroll within a professional services, consulting, architecture, engineering, or project-based environment preferred.
• Exceptional attention to detail and accuracy with the ability to manage high-volume payroll processing.
• Strong organizational skills with the ability to prioritize deadlines and work independently.

Skills

• Advanced hands-on experience with ADP Workforce Now.
• Experience with Deltek Vision or Deltek Vantagepoint.
• Advanced Excel skills.
• Strong understanding of payroll tax withholding, benefits deductions, garnishments, 401(k) administration, and payroll compliance.

Benefits

• Medical, dental, and vision insurance.
• HSA, FSA, and DCFSA account options.
• 401k retirement plans.
• Paid sick leave and/or other paid time off as provided by applicable law.

Pay

The projected compensation range for this position is $76,000 to $95,000. Actual compensation will depend on factors including experience, education, qualifications, and skill set.

Schedule

This is an in-office position based at FPA’s Wall Township, NJ headquarters; remote work is not available.