Payroll Specialist

About the role

Direct and manage payroll activities of the district. Develop and implement payroll procedures to ensure timely processing of payroll and the applicable payment of all benefits and payroll deductions. Ensure compliance with applicable state and federal laws and regulations.

Responsibilities

• Lead all payroll preparation and production, including regular, special, and supplemental payrolls.
• Ensure adherence to standards and procedures, and take steps to correct problems, delays, and inaccuracies.
• Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.
• Process payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, insurance, etc.
• Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.
• Process and resolve direct deposit and other banking interactions.
• Prepare and post all payroll changes including payroll deductions, salary changes, termination, and new employee information.
• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.
• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported.
• Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Perform other duties as assigned.

Qualifications

• Education/Certification: Bachelor's Degree in Accounting
• Special Knowledge/Skills:
  • Knowledge of local, state, and federal requirements relating to payroll issues and reports
  • Knowledge of auditing and accounting principles
  • Effective communication and interpersonal skills
  • Proficiency skills in keyboarding and file maintenance
  • Ability to work with numbers in accurate and rapid manner to meet established deadlines
  • Ability to use personal computer and software to develop spreadsheets, databases, and word processing
• Experience: Five years payroll experience

Pay

Salary range: $59,059.00 to $81,240.00 annually.

Additional Job Information: Olga Mendez, Chief Financial Officer, 361-806-5900, olga.mendez@westosoisd.net