Payroll Specialist

About the Role

DuraServ operates across nine regions, with hundreds of technicians, sales professionals, and branch employees who depend on payroll being processed accurately and on time — every single cycle, without exception. As a Payroll Specialist on our Corporate Shared Team Services team, you'll manage weekly and semi-monthly payroll cycles, administer Time & Attendance in ADP Workforce Now, navigate certified payroll and prevailing wage requirements, and handle the full spectrum of deductions, special pay, and compliance reporting that a national, multi-state workforce demands.

What You'll Own

The Cycles

• Direct the preparation and processing of weekly and semi-monthly payroll for a multi-state, multi-location workforce using ADP Workforce Now
• Manage the Time & Attendance system — resolving timecard errors, auditing time reporting, and ensuring every hour worked is captured correctly before processing
• Calculate pro-rata pay and administer special pay including stipends, commissions, bonuses, and prevailing wages with precision and consistency

The Compliance

• Handle certified payroll reporting and prevailing wage administration — accurately, completely, and on schedule
• Administer all deductions including benefits, garnishments, and 401K with a zero-tolerance standard for error
• Adhere to all applicable local, state, and federal payroll laws and maintain audit-ready payroll records at all times
• Generate reports for data analysis and compliance verification — translating payroll data into clear, actionable documentation

The Partnership

• Serve as a knowledgeable, responsive resource for team members and managers with payroll questions — you resolve issues quickly and communicate clearly
• Collaborate with HR, Finance, and branch operations to ensure payroll data integrity across all systems
• Identify process gaps and contribute to continuous improvement of payroll operations — you don't just process; you improve

Who You Are

• Detail-oriented to a professional standard — errors catch your eye before they reach a paycheck, and you correct them before anyone has to ask
• Calm under pressure — payroll deadlines don't move, and neither do you when it matters most
• Technically proficient in ADP Workforce Now — required, not preferred. You know the system and you use it well.
• Knowledgeable in the end-to-end payroll cycle: wages, bonuses, overtime, garnishments, deductions, commissions, and leave types
• A clear communicator — you explain payroll processes and resolve discrepancies with patience and professionalism
• Self-directed and reliable — you manage your deadlines, your queue, and your accuracy without needing oversight

Requirements

• Experience with ADP Workforce Now payroll software — this is a firm requirement, not a preference
• Demonstrated experience with Certified Payroll reporting and Prevailing Wage — candidates without this experience will not be considered
• 2+ years of payroll processing experience in a multi-state or multi-location environment
• Working knowledge of federal, state, and local payroll compliance requirements

Qualifications

• High School diploma or equivalent required; associate or bachelor's degree preferred
• Advanced proficiency with Microsoft Office 365, particularly Excel for payroll reporting and data analysis
• Experience with HRIS and Time & Attendance systems integration

Benefits

• Competitive compensation and full benefits package: medical, dental, vision, and 401K with company match
• Company-provided life insurance, short-term and long-term disability
• Stable, office-based environment with no travel requirement
• A team that values accuracy, accountability, and continuous process improvement
• Professional development and a clear path for growth within the STS function

About DuraServ

DuraServ is a national leader in commercial dock and door solutions, operating across the U.S. and Canada since 2001. Our Corporate Shared Team Services function is the backbone that keeps nine regions running — and we hire people who take that responsibility seriously.