Payroll Specialist

Full-time, exempt position reporting to the Payroll Supervisor at DePelchin Family Services in Houston, TX.

About the role

The Payroll Staff Accountant is responsible for performing professional accounting duties, including examining, analyzing, maintaining, reconciling, and verifying all timesheets and payroll records, as well as managing related adjustments.

Responsibilities

• Audit employee timesheets to ensure accuracy and compliance; communicate with employees and managers to resolve issues and process timely corrections
• Address payroll discrepancies and respond to employee payroll inquiries promptly and professionally
• Process bi-weekly and semi-monthly payroll for both hourly and salaried employees
• Prepare and record bi-weekly and semi-monthly journal entries related to payroll
• Partner with the HR team to maintain accurate employee data and ensure alignment between payroll and HR records
• Generate payroll reports and conduct regular audits to identify and resolve discrepancies
• Prepare monthly journal entries and reports from Paycom to support month-end closing activities
• Assist with year-end processes, including audits, single audits, and fund audits

Requirements

• High school diploma or equivalent
• Two (2) years of combined payroll and accounting experience, including two (2) years directly processing payroll
• Two (2) years of payroll processing experience using an HRIS system, preferably Paycom
• Two (2) years of experience working in accounting software, preferably Sage Intacct

Qualifications

• Bachelor's degree
• Two (2) years' not-for-profit accounting experience

Skills

• Strong analytical skills and problem-solving skills with attention to detail and accuracy
• Advanced Microsoft Excel, Word, and PowerPoint
• Knowledge of accounting practices
• Mathematical aptitude and organizational skills
• Ability to read and interpret data, information, and documents
• Ability to work effectively under time constraints to meet deadlines
• Able to perform detailed work with speed and accuracy
• Communicate effectively, both verbally and in writing
• Demonstrate a strong sense of integrity and the ability to deal with ethical situations effectively

Work conditions

• Environment: Office-based
• Work schedule: Monday through Friday during standard business hours
• Travel: None