Payroll Specialist

About the role

The Payroll Specialist processes payroll and maintains the employee database regarding salary, pay and timekeeping systems.

Responsibilities

• Respects and maintains customer confidentiality.
• Demonstrates a positive and caring attitude towards all customers and staff.
• Responds to payroll-related inquiries and resolves concerns.
• Prepares bi-weekly payrolls for corporations under the DePaul Umbrella.
• This includes collecting all related information, timesheet auditing and corrections, maintaining employee database, tracking deductions, and any other necessary calculations.
• Accurately input payroll data into Payroll System and Time & Attendance system.
• This includes permanent and one-time changes, retroactive adjustments, and edits in time and attendance system.
• Responsible for computing manual checks and ensuring manual checks are entered into the Payroll system.
• Responsible for processing stop payments and ensuring that they are entered in the system.
• Oversees garnishees. Receives income executions, notifies staff, and tracks deductions.
• Responsible for year end payroll procedures, and any audits internal or external.
• Prepares Payroll Reconciliation and assists accounting for reconciling items.
• Runs standard payroll reports and creates reports for Accounting, Program Directors, and management.
• Serves as backup to others in the payroll department.
• Serves as a resource to HR/Payroll team as well as other DePaul departments.
• Proofs other DePaul payrolls. Assists with PTO and NYS Sick & Safe adjustments.
• Performs other duties as needed.

Requirements

• High School Diploma required; college education preferred.
• Minimum of 3-years’ experience in Payroll.
• Attention to detail, Microsoft Office experience, accounting skills, ADP experience preferred, verbal and written communication skills, flexibility, ability to multi-task, organizational skills, and ability to work with a team.

Qualifications

• Education: High School Diploma required; college education preferred.

Skills

• Attention to detail.
• Microsoft Office experience.
• Accounting skills.
• ADP experience.
• Versatility.
• Ability to multi-task.
• Organizational skills.
• Teamwork.

Benefits

• Medical Insurance.
• Dental Insurance.
• Vision Insurance.
• Life Insurance.
• Generous PTO & Paid Holidays.
• 403B Employer Match.
• Employee Discount Programs.
• Free Parking.
• Staff Recognition Programs.