Payroll Specialist

About the role

Payroll Specialists are responsible for the day-to-day processes related to their assigned pay groups while ensuring accurate and timely pay to employees.

Responsibilities

• Process weekly payrolls including off-cycles for assigned pay groups with approximately 500-1000+ employees
• Daily review of timecard or time and labor system for discrepancies and communication to Supervisors as needed
• Review and edit of timesheet data as requested
• Review and process new hires, change requests and special pay during payroll processing
• Prepare reconciliations, validate totals and finalize documentation to submit for review for assigned payrolls
• Print, sort and ship payroll checks when needed
• Calculate and process final pay according to state and union requirements and regulations
• Coordinate pay garnishments, child support, lien payments, etc. with 3rd party vendor
• Work closely with HR department to ensure correct employee data
• Ensure appropriate record retention, maintain data and files for payroll processing
• Resolve payroll discrepancies by collecting and analyzing information
• Ensure timely reporting and payment to employees, while following union, state and federal regulations and company policies
• Research, analyze and resolve payroll-related problems or questions in a timely manner
• Handle detail audits of payroll data including reconciliations on a monthly/quarterly basis
• Create and distribute payroll related reports as required or requested
• Provide excellent customer service by assisting employees and managers with questions
• Maintain process and procedure documentation
• Other duties or projects as assigned or apparent

Requirements

• Minimum of 2 years of payroll processing experience
• High school diploma or equivalent
• CPP or FPC certification highly preferred

Skills

• Thorough knowledge of payroll practices and regulations as they relate to federal and state requirements, garnishments, levies, fines, and fees at the federal, state, and local levels
• Advanced analytical, critical thinking and problem-solving skills
• Intermediate to advanced Excel skills required – advanced use of pivot tables, vlookups, etc.
• Must be a team player and work effectively with all types of diverse personalities
• Highly detail-oriented and very organized with the ability to adapt to a changing environment
• High degree of accuracy and attention to detail
• Ability to maintain confidentiality and handle highly sensitive and personal information with sound judgement, tact and discretion