Payroll Specialist

About the role

The Payroll Specialist’s responsibilities include collecting and reviewing employee information and working hours, calculating wages, preparing and processing employee payments, and maintaining accurate payroll records. The role is responsible for accurately processing payroll for employees and contractors across more than 50 entities in the United States and Canada, understanding the unique factors involved in multiple locations with diverse approvers. The specialist is part of the Finance Team and reports to the Payroll Director.

Responsibilities

• Coordinate with and assist the CRH Anesthesia Operations team in entering and approving timesheets for providers (employees and contractors).
• Own the payroll process to ensure transactions are processed accurately and timely on a bi‑weekly basis within Kronos and ADP Canada.
• Reconcile payroll to the general ledger and record journal entries in the company’s NetSuite Cloud Accounting system.
• Process quarterly and year‑end regulatory reporting as needed (e.g., W‑2, 1099).
• Collaborate with the Payroll Director to maintain and improve the company’s payroll‑related filing system.
• Support procedures for independent contractors and new employee hires, including onboarding and termination processes.
• Respond to employee and management inquiries regarding payroll issues or concerns.
• Develop ad‑hoc reporting as required.
• Perform other duties as assigned.

Requirements

• Education & Qualifications: Bachelor’s degree in Accounting, Business Administration, or a related field required, or a minimum of three (3) years of progressive payroll‑equivalent experience.
• Licensure & Certifications: FPC or CCP is strongly preferred.
• Previous Experience: Strong knowledge of U.S. payroll laws and practices; knowledge of Canadian payroll laws is a benefit but not required; experience with computerized payroll processing is required.
• Skills: Proven track record of accurate payroll submission; high attention to detail; basic accounting and reconciliation skills; good understanding of taxation of employer‑paid benefits; excellent oral and written communication, including the ability to interpret complex payroll and tax information for non‑financial audiences; ability to remain flexible and work effectively under pressure in a team environment.
• Technical Skills: Experience with computerized payroll processing; proficiency with standard business software (Microsoft Windows, Word, Excel, PowerPoint) and use of a laptop and mobile device.

Physical and Cognitive Requirements

• Strength: Constantly pushes/pulls and/or lifts light objects less than 15 lb; frequently pushes/pulls and/or lifts objects up to 15 lb.
• Manual Dexterity: Constantly performs simple manipulative and gross body coordination skills.
• Coordination: Constantly performs tasks requiring hand‑eye coordination such as keyboard use.
• Mobility: Prolonged periods of sitting at a desk and working on a computer.
• Visual: Constantly able to observe, judge, and estimate objects both far away (e.g., driving) and close up (e.g., reading).
• Hearing: Constantly communicates with employees, providers, teammates, and others.
• Cognitive: Constant ability to concentrate on detail with minimal interruptions; sustain attention from 10 minutes up to more than 60 minutes; understand and relate to specific ideas and multiple concepts; remember tasks/assignments over short and long periods; communicate verbally with advanced vocabulary and in writing with advanced skills.

The work environment is a standard office setting with adequate lighting and temperature, standard office equipment, and no hazardous or unpleasant conditions. OSHA classification: Job Classification III – no occupational exposure to blood or other potentially infectious materials.