Payroll Specialist

Location: Woodlands, TX (onsite in Shenandoah, TX)

About the role

The Payroll Specialist manages accurate, timely, end-to-end payroll processing for a portfolio of clients. This role serves as a key client resource for multi-state payroll, compliance, reporting, and issue resolution while ensuring each payroll cycle is completed accurately and on schedule.

Responsibilities

• Process full-cycle, multi-state payroll for multiple clients, including regular, off-cycle, and supplemental payroll runs.
• Audit hours, earnings, deductions, garnishments, tax withholdings, and other payroll data for accuracy and compliance.
• Serve as the primary payroll contact for assigned clients, resolving discrepancies and communicating payroll deadlines, status, and required actions.
• Maintain compliance with federal, state, and local payroll tax requirements, wage and hour regulations, W-2 processing, ACA reporting, and year-end reconciliation.
• Partner with onboarding, implementation, and internal support teams to validate payroll data, system configurations, integrations, and data migrations.

Requirements

• 5+ years of full-cycle, multi-state payroll processing experience, preferably supporting multiple clients or working in a payroll service bureau environment.
• Strong working knowledge of federal and multi-state payroll tax compliance, wage and hour laws, garnishment processing, and payroll reconciliation.
• CPP (Certified Payroll Professional) or FPC (Fundamental Payroll Certification) designation.

Skills

• Payroll and Human Capital Management (HCM) platforms
• Software-as-a-Service (SaaS) payroll systems
• Payroll reporting and reconciliation tools
• W-2 and Affordable Care Act (ACA) reporting processes
• Benefits deduction and 401(k) integrations
• Carrier file management

Preferred Skills

• Experience with HCM platforms such as UKG, Dayforce, Workday, or isolved.
• Experience with payroll implementation, system configuration, or payroll data migration projects.
• Familiarity with benefits administration, 401(k) integrations, and benefits deduction management.