PAYROLL SPECIALIST

Duties And Responsibilities

• Preparing a bimonthly payroll, which includes verifying information submitted and balancing computer-generated reports and checks.
• Maintaining employee payroll records, reconciling balance sheet accounts, preparing required tax, workers' compensation, 401K retirement, and related reports and records.
• Ensures that all payroll procedures are consistent with Agency personnel policies and current union contracts.
• Prepares payment vouchers for tax sheltered annuities, child care, workers compensation and garnishment accounts; keeps related manual ledger.
• Preparing payroll and benefits journal entries and reconciling entries as required.
• Conferring with staff regarding existing and proposed payroll software and procedures.
• Participating in the cross-training or basic training of accounting staff on payroll duties.

Payroll Accounting And Reporting

• Inputs data to and retrieves data from an accounting system and Excel spreadsheet program.
• Utilizes the computer, following established procedures, to create and maintain files and prepare periodic and special reports.
• Maintains manual and computerized bookkeeping systems, records, logs, and files.
• Provides special reports as required by the CEO or other administrative staff.
• Reconciling errors and questionable records as directed by the Chief Finance Officer, Auditor, or Accounting Manager.

Professional Conduct

• Maintains confidentiality and treats staff with dignity and respect at all times.
• Develops and maintains effective working relationships with other agency staff members.
• Communicates effectively and respectfully with people from different racial, ethnic and cultural groups and from different backgrounds and lifestyles.

Qualifications

• Knowledge Of bookkeeping, journal entry and reconciliation, and related accounting office procedures and practices, with particular reference to payroll.
• Skill In preparing, researching, and maintaining a variety of records, reports, and forms related to the accounts payable function.
• In reconciling data and solving fiscal problems.
• In making accurate arithmetic calculations.
• In rapidly learning the specific policies and procedures of the agency.
• In using sound independent judgment, prioritizing work, and meeting critical deadlines.
• In communicating effectively with other agency staff and with representatives of funding organizations, banks, insurance companies, and vendors.
• In filing accurately.
• In using a variety of standard office equipment, including a personal computer to input, generate, and retrieve data.
• In typing at a speed of 35 wpm.