Payroll Specialist

Responsibilities

• Payroll Processing: Process full-cycle, multi-state payroll on a bi-weekly basis for all employees (hourly, salaried, and exempt/non-exempt).
• Timekeeping Data Review: Review and reconcile timekeeping data, ensuring accuracy prior to payroll runs.
• Payroll Changes: Administer payroll changes including new hires, terminations, compensation adjustments, bonuses, and deductions.
• Off-Cycle Payroll Runs: Process off-cycle payroll runs as needed for corrections, terminations, or special payments.
• Audit Payroll Data: Audit payroll data for discrepancies and resolve issues in a timely manner.
• System Integrity: Partner with Director of People & Culture and Finance to ensure payroll data integrity across systems.

Qualifications

• 5+ years of hands-on payroll processing experience, preferably in a multi-state environment.
• Proven experience setting up state payroll tax accounts and registrations across multiple jurisdictions.
• Strong knowledge of federal and state payroll tax laws, wage and hour regulations, and compliance requirements.
• Proficiency with payroll software (e.g., Gusto, ADP, Rippling, Paylocity, or similar).
• High proficiency in Google Sheets/Excel for payroll reconciliation and reporting.
• Exceptional attention to detail and a high degree of accuracy with confidential data.
• Strong organizational skills and the ability to manage multiple deadlines simultaneously.
• Experience working in a high-growth or startup environment preferred.