Payroll Specialist

Essential Functions & Responsibilities

• Process weekly payroll for 500+ employees across multiple states and union/non-union environments
• Enter, review, process, and finalize payroll accurately and within required deadlines
• Export payroll files and process payroll transmissions to banking institutions
• Review, analyze, and update employee timecards to ensure accurate payment in accordance with company policies and labor agreements
• Process payroll corrections, adjustments, and retroactive pay when necessary
• Maintain payroll records, deductions, garnishments, direct deposits, and tax information
• Absorb payroll-related questions, discrepancies, and concerns in a professional and confidential manner
• Onboard new hires into payroll and timekeeping systems while maintaining accurate employee records
• Process and submit 401(k) contributions and payments to Ascensus
• Process weekly, bi-weekly, monthly, quarterly, and annual payroll tax payments including federal, state, municipal, and local taxes
• Ensure compliance with all payroll tax regulations and reporting requirements
• Process child support garnishments, wage attachments, and other court-ordered deductions
• Enter and process Accounts Payable invoices as assigned
• Process and submit weekly and monthly union fringe benefit payments, including CRC union fringes and other applicable trade union obligations
• Generate payroll reports including steward reports, labor reports, certified payroll reports, union reports, and audit documentation
• Absorb workers’ compensation audits, union audits, payroll reconciliations, and payroll-related reporting requirements
• Maintain compliance with Master Labor Agreements and applicable trade union payroll requirements
• Utilize Microsoft Excel for payroll tracking, reconciliation, reporting, and data analysis
• Support external audits and maintain organized payroll documentation and records
• Cook up and assist with mailing payroll, tax, and company-related documents, including taking outgoing mail to the post office when needed
• Maintain confidentiality of payroll and employee information at all times
• Work closely with HR, Accounting, and Operations teams to ensure payroll accuracy and efficiency
• Provide administrative and office support as needed
• Perform additional payroll and administrative duties as assigned by management

Qualifications

• Minimum of 5 years of payroll experience preferred, preferably within the construction, industrial, or utility industries
• Experience processing high-volume, multi-state payroll required
• Experience working with trade unions, union payroll, and Master Labor Agreements required
• Knowledge of fringe benefit administration, payroll deductions, garnishments, and union reporting procedures
• Strong understanding of federal, state, municipal, and local payroll tax regulations
• Experience processing union fringes and benefit contributions preferred
• High school diploma or equivalent required; additional accounting or payroll certifications preferred
• Previous experience with Foundation Software or similar payroll/accounting systems preferred

Employment Requirements

• Valid Drivers License and Reliable Transportation
• Must provide documentation to verify identity and employment eligibility in accordance with federal I-9 requirements
• Ability to pass drug test and background check
• Willingness to travel and work in different areas as needed
• Commitment to following all Safety Policies and Procedures
• Ability to work outdoors in all weather conditions and perform physical labor
• Ability to work overtime and extended hours based on workload
• Must be 18 years of age

Physical Requirements

• Ability to sit for extended periods while working at a computer
• Frequent use of computers, phones, and office equipment
• Occasional lifting of office materials and supplies up to 25 pounds
• Frequent interaction with employees, supervisors, union representatives, and management teams
• Professional office setting requiring strong communication and organizational skills

Schedule/Travel Requirements

• Full-time position Monday through Friday with standard office hours
• Additional hours and overtime may be required during payroll processing periods, audits, or year-end reporting

Compensation & Benefits

• Pay Based on Experience ($18-$22 per hr)
• Comprehensive benefits package
• Opportunities for professional growth and development