Payroll Specialist

Job Summary

Duties/Responsibilities

• Process payroll for all employees, including salary, hourly, and contract staff, on a scheduled basis.
• Verify and input accurate payroll data such as timekeeping records, overtime, and deductions.
• Ensure compliance with federal, state, and local payroll regulations and company policies.
• Maintain and update employee records related to payroll, benefits, and deductions.
• Respond to payroll-related inquiries from employees and management in a timely and professional manner.
• Cook with payroll discrepancies and ensure data integrity.
• Prepare and submit required payroll reports for management review.
• Audit assistance by providing requested payroll information and documentation as needed.
• Stay informed of legislative changes affecting payroll procedures, wage laws, and tax regulations.

Required Qualifications

• A high school diploma or equivalent required; an associate's or bachelor’s degree in Accounting, Human Resources, Business Administration, or related field preferred.
• 2+ years of experience in a union construction payroll environment with certified payroll reporting and prevailing wage.
• Strong knowledge of payroll regulations, FLSA, overtime, taxes, deductions and union dues reporting.
• Proficiency with payroll systems, Viewpoint Vista highly preferred.
• Excellent attention to detail and strong organizational skills.
• Ability to manage confidential information with integrity and professionalism.
• Ability to collaborate within a dynamic team environment and across departments.
• Microsoft Excel and office software skills.

Preferred Qualifications

• Fundamental Payroll Certification (FPC) credential.
• Experience in multi-state or union payroll.
• Experience with Certified Payroll is a plus.
• Experience integrating payroll systems with HR and accounting platforms.

Key Competencies & Skills

• Analytical thinking and problem-solving skills.
• Strong verbal and written communication skills.
• Team-focused, collaborative communicator.
• Customer service orientation.
• Ability to work independently and as part of a team.
• Adaptability to regulatory and technology changes.
• Time management and ability to meet deadlines.