Payroll Specialist

Position Summary

The Payroll Specialist is responsible for accurate and timely payroll processing for U.S.-based employees on weekly and semi-monthly schedules. This role manages payroll analysis, reconciliations, reporting, and compliance while serving as a key point of contact for employee payroll questions and supporting audits and financial reporting.

Key Responsibilities

• Process weekly and semi-monthly payroll for all U.S. employees, including off-cycle payments and special earnings
• Coordinate payroll activities with ADP, pay card vendors, and Treasury
• Process special payments such as bonuses, stock, relocation, expat, and withholding orders
• Research and resolve payroll discrepancies, employee inquiries, and paycheck issues
• Reconcile payroll and benefits-related general ledger accounts and prepare adjustment entries
• Review, balance, and coordinate W-2 reporting and distribution; research and resolve tax reporting issues
• Prepare payroll documentation and reports for internal and external audits
• Produce periodic financial, operational, and statistical payroll reports as requested

Qualifications

• High school diploma or GED required; 2+ years of payroll experience
• Strong knowledge of payroll tax regulations (local, state, and federal)
• Experience reconciling payroll general ledger accounts and correcting journal entry errors
• Advanced analytical and problem-solving skills with strong attention to detail
• Excellent written and verbal communication skills and ability to handle confidential information
• Proficiency in Microsoft Office; experience with ADP required
• Experience with SAP, Workforce Software, or similar payroll/HR systems preferred