Payroll Specialist

About the role

The Payroll Specialist manages payroll processing for approximately 750 employees in a fast-paced, high-volume environment, working a rotating weekly schedule of roughly 700 employees one week and 50 the next. This role is responsible for accurate, timely payroll processing, timekeeping reconciliation, and managing employee changes from new hires through terminations — working extensively in Paylocity and AxisCare, with caregiver timekeeping maintained in AxisCare and synchronized to Paylocity for payroll. The ideal candidate is comfortable with frequent employee changes, tight deadlines, and large volumes of confidential data, with strong accuracy and problem-solving skills to catch and resolve discrepancies quickly.

Responsibilities

• Process accurate, timely payroll for ~750 employees across alternating weekly cycles
• Reconcile timekeeping data between AxisCare and Paylocity
• Process new hires, terminations, pay changes, and expense reimbursements
• Audit payroll pre- and post-processing to catch and resolve errors
• Review tax filings and garnishments for accuracy and compliance
• Reconcile monthly payroll accounts and support year-end W-2 processing

Requirements

• Associate's degree and 2+ years of high-volume payroll experience
• Experience with Paylocity and multi-location/multi-state payroll preferred
• Strong Excel skills and comfort working with large data sets
• High accuracy, attention to detail, and organization under tight deadlines
• Solid understanding of payroll tax, deduction, and compliance requirements
• Committed to confidentiality and HIPAA standards

Qualifications

• Proactive, solution-oriented self-starter who takes initiative and works independently
• Values innovation, efficiency, and streamlined processes
• Excellent written and verbal communication skills in English
• Meticulous attention to detail, with accurate record-keeping and documentation
• Strong project management skills — strategic, organized, and intuitive
• Collaborative team player with excellent interpersonal skills
• Results-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environment
• Exercises sound judgment and discretion in handling sensitive matters
• Tech-savvy and comfortable with a variety of software and devices
• Warm, welcoming, and professional demeanor with a commitment to outstanding customer service
• Strong commitment to compliance, including knowledge of HIPAA best practices for handling PHI
• Administrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operations
• Background in senior care, assisted living, skilled nursing, or in-home care

Benefits

• Paid Time Off and Paid Holidays
• 100% Company-Paid Dental Insurance and Vision Insurance
• 100% Company-Paid $25,000 Life Insurance Policy
• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7
• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed
• 401(k) Retirement Program - with Employer Match
• Professional Development – ongoing education, wraparound support, and leadership coaching
• A Next-Level, Comprehensive Training and Orientation Week

Pay

$65,000 - $72,000