Payroll Specialist

About the role

This position is responsible for the oversight and coordination of the day-to-day activity of a multiple-location payroll department, processing hourly payroll for approximately 250 employees and assisting with all aspects of the payroll process.

Responsibilities

• Process weekly hourly payroll, union and non-union.
• Assist payroll field-focused employees.
• Act as a backup for processing exempt employee payroll.
• Participate in generating W-2 and other documents for employees as required by federal, state, and local regulations.
• Monitor, evaluate, and improve the internal controls of the payroll cycle.
• Oversee payroll employee set-up, onboarding, and E-Verify.
• Work closely with the HR department to process new hires and open enrollment.
• Perform all ad hoc reporting requests for internal clients.
• Process Certified Payroll reports.
• Adhere to the highest degree of professional standards and strict confidentiality in matters that require discretion.
• Develop training materials and provide training to the team and customers.

Requirements

• Undergraduate degree in Finance, Business Administration, or Accounting with 5+ years of payroll experience preferred.
• Viewpoint Vista and ADP experience a plus.
• Experience in construction or manufacturing industry background.
• Comprehensive operational and technical expertise in federal and state employment taxation.
• Technical expertise and proficiency with relevant federal and state statutes and regulations.
• Experience regarding business accounting, payment, and reporting required by federal, state, multi-state, and local employment tax regulations and operations.

Skills

• Strong communication and active listening skills with a commanding interpersonal presence, tempered by a strong affinity for teamwork.
• Strong written communication and customer service orientation.
• Strong attention to detail, excellent organizational skills, and commitment to following through on projects.
• Good problem-solving skills, including troubleshooting and resolving issues with processes and reports.
• Practiced in discretion, with experience handling confidential matters.
• Strong PC skills, including proficiency in Excel.

Qualifications

Bachelor's degree in Accounting, Finance, or related field preferred.