Payroll Specialist

About the Role

We are seeking a Payroll Specialist responsible for supporting the accurate and timely processing of weekly and bi-weekly payrolls while ensuring compliance with all federal, state, and local regulations. This role partners closely with Human Resources, Accounting, and management teams to support payroll operations for a large multi-state workforce.

What You'll Do

• Process weekly and bi-weekly payrolls in accordance with established company procedures.
• Prepare and submit payroll files for earnings, deductions, benefits, and other payroll-related transactions.
• Review payroll data for accuracy and resolve discrepancies prior to payroll processing.
• Process payroll adjustments, corrections, and off-cycle payments as needed.
• Assist with year-end payroll activities, including W-2 processing and reconciliation.
• Support legal, tax, and internal audit requests by providing required payroll documentation.
• Research and resolve employee payroll inquiries in a timely and professional manner.
• Analyze payroll and tax-related information to identify and correct payroll issues.
• Maintain payroll records and ensure compliance with federal and state payroll regulations.
• Assist with payroll banking activities and related documentation.
• Generate payroll reports and provide information to management as requested.
• Participate in process improvement initiatives and assist with payroll-related projects.

What We're Looking For

• 2–5 years of payroll processing experience in a multi-state environment.
• Experience with payroll systems and HRIS platforms; UKG and Workday experience preferred.
• Knowledge of federal, state, and local payroll tax regulations.
• Understanding of wage and hour laws and payroll compliance requirements.
• Strong proficiency in Microsoft Excel and payroll reporting.
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and commitment to accuracy.
• Effective verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to work independently and collaboratively within a team environment.

Preferred Qualifications

• Experience with outsourced payroll providers.
• Knowledge of California payroll regulations and regular rate of pay calculations.
• Experience processing payroll for union employees.
• Canadian payroll experience is a plus.
• Fundamental understanding of payroll audits, reconciliations, and reporting.

Benefits

• Access to Medical, Dental, Vision, Life and Disability insurance
• Eligible to elect other voluntary benefits including: Group Auto Insurance, Group Home Insurance, Pet Insurance, Legal Assistance, Identity Theft Protection, FSA, Accident Insurance, Critical Illness Insurance, and additional life insurance coverages
• 401(k) Retirement Plan with company matched contributions
• Full training to learn the business and enhance professional skills
• Employee discounts, including discounted prices on the purchase of Avis/Budget cars
• Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more

Pay

The annual starting salary for this position is between $60,000 - $70,000 annually. Factors that may affect starting pay within this range include geography/market, skills, education, experience, and other qualifications of the successful candidate.

This response is AI-generated, for reference only.