Payroll Specialist

Responsibilities

• Process bi-weekly payroll for exempt and non-exempt employees, and commission and bonus payrolls.
• Review, approve, and reconcile payroll data for timely and accurate payment.
• Accurately calculate and complete entries for additional compensation such as incentives, adjustments, retro pay, and expense reimbursements.
• Process voluntary and involuntary deductions such as federal and state tax levies, child support, and creditor garnishments as regulated by federal and state law.
• Prepare manual checks for terminations and discrepancies in accordance with company policy.
• Process and administer year-end payroll reconciliations W-2s.
• Perform all required statistical and administrative duties necessary to calculate and prepare payrolls.
• Partner with HR, Finance, Accounting, Sales, and Operations to coordinate payroll-related activities and address cross-functional issues that affect employee pay.
• Perform routine data-integrity checks on payroll data as required.
• Responsible for data-reporting and auditing, including, but not limited to Federal filings of EEO-1 data; design, data, and distribution of Benefits Statements; submitting compensation/benefit data for federal, state, and optional survey reports; auditing and reporting in HCM system.
• Facilitate implementation of payroll-related system upgrades and trainings.
• Analyze and audit current systems for accuracy. Edit data as needed, and suggest improvements from implementing system upgrades and enhancements to achieve business objectives or higher levels of utilization or self-sufficiency.
• Aid employees, supervisors, and HR at appropriate levels of self-service and functionality including how-to manuals and training.
• Research, investigate, and resolve problems, corrections, and questions relative to payroll.
• Suggest new procedures and policies for improving employee experience as well as the efficiency of the HR department and company.

Qualifications

• Between 3 to 5 years of experience in payroll along with a high school diploma or GED is required; however, an Associate's or Bachelor's degree in Finance, HR, Accounting, Business, or a related field is preferred.
• A proven track record in administrative roles within Finance, HR, or Accounting, specifically emphasizing extensive payroll processing expertise.
• Candidates holding Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP) status are highly encouraged to apply.
• Established background in managing multi-state U.S. payroll operations for a workforce exceeding 250 employees.
• Expertise in HR systems and procedures, with a strong preference for individuals familiar with Paycor HCM/HRIS.
• In-depth familiarity with advanced payroll practices including Prevailing Wage expertise and administration.
• Comprehensive understanding of employer and employee payroll tax obligations.
• Superior analytical and problem-solving capabilities, including the ability to reconcile complex data sets effectively.
• Exceptional communication and interpersonal skills, spanning written, verbal, and presentation formats.
• A self-motivated professional with a keen eye for detail, capable of working independently with minimal oversight.
• Strong multitasking skills with the ability to prioritize duties in a collaborative, high-energy environment.
• Applied knowledge of employment laws and regulations, such as FLSA, FMLA, EEO/AAP, ADA, Title VII, ERISA, and COBRA.
• Expert-level proficiency in Microsoft Office (Excel) and Google Workspace (Sheets).
• Capacity to manage sensitive information with the highest level of confidentiality and discretion.
• Demonstrated adaptability and resilience in the face of organizational change.
• Proactive team member dedicated to follow-through and achieving departmental efficiency goals.
• Excellent organizational and time management skills, with a focus on meeting strict deadlines.
• Strong sense of ownership regarding workspace and performance objectives.
• Helpful and professional demeanor in all interactions.