Payroll Specialist

About the role

We're looking for a skilled Payroll Specialist to join a growing professional services organization and play a key role in ensuring employees are paid accurately and on time across multiple states. This is an excellent opportunity for a payroll professional who thrives in a fast-paced environment, enjoys working with complex payroll processes, and takes pride in delivering exceptional accuracy and service.

Responsibilities

• Process and audit employee timesheets, including manual entry into ADP Workforce Now, ensuring compliance with company policies, union agreements (if applicable), and Federal, State, and Local labor laws.
• Administer full-cycle payroll for multi-state operations, including weekly payroll processing, reporting, reconciliations, and audits for accuracy and compliance.
• Maintain and update employee payroll records, including applying updates regarding new hires, terminations, leave of absence, compensation changes, tax withholdings, direct deposit details, and benefit deductions.
• Review and process employee expense reports and reimbursements, including manual checks and ACH payments.
• Process employee paid time off (PTO), benefit time, and time-off requests in accordance with company policy.
• Support administration of the Company’s 401(k) plan, including employee changes, compliance reporting, and recordkeeping.
• Assist with internal and external audits, including certified payroll or project-related reporting if applicable.
• Perform other payroll, accounting, and administrative duties as needed to support business operations.

Requirements

• Associate’s degree or higher in Business Administration, Accounting, Finance, or related field, or equivalent experience.
• Hands-on experience with ADP Workforce Now is required.
• Strong knowledge of FLSA, payroll tax regulations, and wage compliance requirements.
• Experience processing payroll for 500+ employees and/or multiple payroll cycles preferred.
• AEC (Architecture, Engineering, Construction) or professional services industry experience strongly preferred, including familiarity with project-based labor tracking, billable hours, or prevailing wage environments.

Pay

The pay range for this position is $65,000.00 – $95,000.00 per year. Individual compensation offered within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

• Full benefits package including medical, dental, vision and 401(k)

Schedule

This is a hybrid position based in Woodbury, NY.