Payroll Specialist

Since 2014, Acast has been building the world’s most valuable podcast marketplace, creating the technology that connects podcast creators, advertisers, and listeners. Its marketplace spans more than 140,000 podcasts, 3,300 advertisers, and one billion quarterly listens. Crucially, those listens are monetized wherever they happen—across any podcast app or listening platform.

About the role

We are seeking a detail-oriented Payroll Specialist to join our global payroll team and elevate the employee experience. In this role, you will own the full payroll lifecycle for ~150 talented team members across the US and Canada, ensuring everyone is supported with precision, accuracy, and care. As part of a truly international team, you will also have the opportunity to actively support and contribute to global payroll processes across our other worldwide locations (including our European markets).

Responsibilities

• Lead semi-monthly payroll operations across the US and Canada using ADP TotalSource, TriNet, and local agencies—ensuring flawless execution from absence inputs and bonus payouts to GL mapping.
• Serve as the main administrator for ADP TotalSource and BambooHR, maintaining strict data integrity and seamless system syncs.
• Work alongside our international People & Payroll teams to support global payroll processes, provide cross-coverage, and assist with operations across our European markets as needed.
• Navigate FLSA classifications, I-9/E-Verify administration, multi-state leave laws, and local tax regulations to keep us compliant in an evolving regulatory landscape.
• Manage 401(k) match administration, benefits reconciliations, and annual Canadian tax forms (e.g., T2200).
• Support various high-impact payroll and People Operations ad-hoc initiatives.

Requirements

• 2+ years of hands-on payroll experience (ideally within ADP TotalSource or similar PEO environments) and comfort diving deep into system settings.
• Prior experience working in the fast-paced AdTech, media, or digital content sectors.
• Experience in fast-paced, international environments and collaborating across time zones with HR and Finance teams.
• Firm grasp of US labor standards (FLSA, FMLA, multi-state laws) with specific knowledge of California payroll regulations, alongside familiarity with Canadian payroll nuances.
• Advanced Excel skills (VLOOKUPs/XLOOKUPs, pivot tables, data reconciliation) and an uncompromising "zero-error" mindset when handling sensitive data.
• Ability to break down complex payroll and benefits concepts into friendly, easy-to-understand explanations for employees.

Qualifications

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Direct experience with PEO (Professional Employer Organization) platforms and models.

Pay

$75,000 – $90,000 per year

Schedule

Hybrid (3 days per week in the SoHo, New York City office). Candidates must live within a commutable distance to accommodate this schedule.