Payroll Specialist (34989)

About the role

Position Summary: The Payroll Specialist will perform payroll duties to ensure accuracy with current payroll processes and entries, continuously operating in a detail-oriented manner to be sure all established service levels of the payroll process are met in a timely and precise fashion.

Work Environment: This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

Physical Demands: Requires mobility to, from and within an office environment. Regularly required to talk and hear. Effectively communicate with others both written and orally, including using the telephone. Prolonged periods sitting at a desk and working on a computer. The employee may be required to walk; reach with hands and arms; and bend. May be required to stoop, kneel, and crouch. Specific vision abilities required include close vision, distance vision, color vision, and ability to adjust focus. Possess good hearing, normal or corrected. The employee must be able to regularly lift and/or move up to 10 pounds, lift and/or move up to 50 pounds. The employee may be required to climb stairs. Must be able to work 8 hours a day, 40 hours per week, and overtime as required and night or weekend shifts, as needed.

Responsibilities

• Enters, maintains, and processes information in the payroll system; information may include employees’ hourly rates, salaries, commissions, bonuses, per diem or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, absences, and other information.
• Audit and reconcile per diem per IRS guidelines.
• Analyze, prepare, process, and reconcile weekly and/or biweekly payroll.
• Maintain data integrity between payroll systems.
• Gather, key, export, and audit timekeeping data. Research time discrepancies and make corrections.
• Ensure accurate processing of payroll deductions.
• Audit 401k deductions and changes.
• Completes Verification of Employment requests and employee requests for hours for license requirements.
• Respond to employee and management inquiries regarding payroll matters.
• Audit new hire information.
• Set up and issue pay cards to employees.
• Assist management with training on payroll and timekeeping systems.
• Assist management in creating weekly payroll reports or ad hoc reporting requests.
• Assist with trade program reporting as they relate to payroll (apprenticeship programs, IEC, CEF, etc.)
• Assist with completion and distribution of OCIP, CCIP and Certified Payroll Reports.
• Backup to Senior Payroll Specialist.
• Assist with compensation management projects.
• Performs other related duties as assigned to ensure efficient and effective processes, completion of projects and smooth operation of department.

Requirements

Education And Experience: High school diploma or equivalent required. 3-5 years’ payroll experience required. FCP or CPP certification a plus. Spanish speaking a plus. Construction industry experience a plus.

Skills

• Excellent organizational