Payroll Services Specialist - Large Project (Abilene, TX)

Responsibilities

• Collect, review, and approve employee time across approved timekeeping systems (e.g., paper, Rhumbix, Smart Sheet), ensuring entries are complete, accurately classified, and submitted by payroll deadlines.
• Support of craft worker attestation process and requirements.
• Perform first-pass review of time entries to identify and resolve anomalies, including overtime, double time, and leave hours prior to payroll submission.
• Support craft mobility within established guidelines and policies, including payroll coordination for employee movement between projects or entities.
• Participate in in-person craft meetings or field discussions as needed to provide payroll guidance and reinforce timekeeping expectations.
• Prepare and submit payroll corrections to Shared Services Payroll, including coordination of payroll overpayment repayments as needed.
• Serve as the primary local payroll point of contact for craft, administrative employees and regional field teams, responding to pay-related inquiries and supporting issue resolution.
• Communicate payroll deadlines, requirements, and expectations to field operations and regional leadership to support timely and accurate payroll processing.
• Support of preplanning, early communication and follow-through for non-normal payroll periods around holidays.
• Prepare and submit timely and accurate payroll corrections as needed.
• Assist employees with payroll-related system access and navigation, including Corpay pay card setup, ADP account access, and retrieval of pay statements and year-end tax documents. Coordinate with IT and other support teams as needed to resolve access issues.
• Partner with the Fleet team to support payroll-related adjustments associated with vehicle assignments.
• Partner with People Practice Events Specialists to ensure timely information exchange and accurate payroll system updates related to employee transfers between the Family of Companies.
• Provide operational payroll support related to union agreements and pay practices, including coordination with union representatives as needed to support accurate time reporting, employee classification and payroll readiness.
• Escalate interpretation or compliance-related matters as appropriate.
• Ensure compliance with applicable payroll regulations, wage and hour requirements, union rules, and DPR policies and best practices.
• Maintain confidentiality and integrity of payroll information through adherence to established controls and data governance standards.
• Support business continuity, continuous improvement initiatives, and payroll-related projects as assigned.

Requirements

• Working knowledge of payroll, timekeeping, and wage and hour concepts.
• Familiarity with multi-state payroll environments and unionized workforces preferred.
• Strong attention to detail with the ability to identify discrepancies and resolve issues proactively.
• Proficiency in MS Office applications (Word, Excel, Outlook); intermediate Excel skills preferred.
• Experience with construction payroll practices, job costing, or industry-specific systems, a plus.
• Able to communicate clearly and effectively with field teams and centralized payroll functions.
• Bachelor’s degree in accounting, Business Administration, Finance or Related field preferred.