Payroll & Human Resources Coordinator

Reports to: AVP - Human Resources • Location: 1025 Administrative Building

About the role

This full-time position serves as the primary expert on the student employment lifecycle, including compliance and payroll needs for domestic and international students. The role also provides critical support to the HR team on strategic projects and department initiatives.

Responsibilities

• Student employment
  • Coordinate all aspects of the student employment lifecycle, including job requests, communications, meetings, and serving as the point of contact for students and supervisors.
  • Assist students with employment onboarding and coordinate work-study reporting requirements.
  • Process off-campus work-study invoices.
  • Coordinate and analyze student salary budgets.
  • Maintain payroll documentation such as tax withholdings and direct deposits.
  • Assist with W2 and 1042-S year-end filing as needed.
  • Ensure accuracy and adherence to all payroll policies and procedures.
• International Student Employee Compliance
  • Verify and track work eligibility for F-1 and J-1 students, ensuring compliance with work-hour limits during academic terms.
  • Support international students in obtaining Social Security Numbers (SSN) by providing employment verification letters.
  • Work with the Payroll Administrator to identify students eligible for tax treaties and ensure correct tax withholding (using GLACIER or similar software).
  • Maintain a tracking system for expiring I-9 Forms, I-20s, passports, and visas to ensure continuous work authorization.
• Human Resources Support
  • Provide backup support for faculty/staff payroll processing.
  • Manage general incoming requests and monitor inquiries.
  • Maintain employment status changes and updates in HR systems.
  • Assist with gathering information for annual testing, audits, and mandatory reporting.
  • Maintain employee personnel files and other employment-related documents.
  • Manage the execution of the university’s records retention policy.
  • Deliver excellent customer service through timely and accurate responses.
  • Participate in HR and Payroll Department efforts to increase cultural competency and diversity on campus.
  • Stay updated on federal and state regulations, HR trends, laws, and practices.
  • Proactively support all functions within the HR and Payroll Department as needed.
  • Perform other duties and projects as assigned.

Requirements

• Proficient computer skills, including MS Word, Excel, and PowerPoint.
• Prior experience with an ERP or HRIS database is strongly preferred.
• Exceptional organizational, prioritization, problem-solving, attention to detail, and follow-up skills.
• Ability to maintain confidentiality of sensitive information.
• Ability to adapt and respond appropriately in ambiguous situations.
• Commitment to multicultural competency and interest in all dimensions of diversity.
• Collaborative attitude with a team-oriented disposition and ability to work independently.
• Strong ability to manage multiple competing priorities while remaining flexible in a changing work environment.
• Strong interpersonal skills with demonstrated ability to communicate professionally, both verbally and in writing, with internal and external customers.

Qualifications

• Associate degree with at least one year of payroll experience.
• Knowledge of federal and state payroll regulations.
• Previous HR background and experience is a plus.
• Successful completion of criminal record check, driving record check, and reference checks.