Payroll & HR Specialist

About the role

Position Summary: The HR & Payroll Specialist is responsible for assisting with the payroll process, including data entry of employee details and time and attendance records. This role assists with processing a multi-state payroll, ensuring accurate and timely payroll submission. Additionally, this position researches and responds to payroll related inquiries. The HR & Payroll Specialist also supports broader HR initiatives, fostering a positive workplace environment. Success in this role requires a highly organized, adaptable, and resilient professional who can manage ambiguity, navigate changing priorities, and maintain attention to detail under pressure. Candidates should have a proactive approach and ability to react before problems occur. Reports To: Manager, Human Resources. FLSA Status: Non-Exempt.

Responsibilities

• Process accurate and timely multi-state weekly payroll using Insperity, ensuring compliance with federal, state, and local regulations.
• Manage payroll records and resolve complex payroll issues, including discrepancies, wage garnishments, tax filings, deductions, taxation, and employee inquiries.
• Monitor and analyze payroll and HR data to ensure accuracy, compliance, proper reporting, and data integrity within the HRIS.
• Ensure compliance with federal, state, and local employment laws and regulations, including FLSA, FMLA, ADA, and other applicable requirements; stay current on regulatory changes and HR best practices.
• Maintain, update, and implement HR policies and procedures in collaboration with leadership, ensuring consistent application across the organization.
• Conduct internal audits and coordinate with external auditors to support payroll, HR, and regulatory compliance.
• Administer employee benefits, including enrollments, terminations, and employee support regarding benefits-related questions.
• Support recruitment, onboarding, training, leave management, and other HR programs in partnership with department managers and leadership.

Qualifications

• Bachelor's degree in human resources, Business Administration, or a related field.
• 3-5 years of progressive HR experience with responsibility for payroll, compliance, and employee relations.
• Proficiency with payroll processing systems and HRIS software; UKG and Insperity experience preferred.
• Strong knowledge of federal, state, and local employment laws, payroll regulations, and HR best practices.
• Excellent communication, interpersonal, analytical, and problem-solving skills.
• Highly detail-oriented with strong organizational and time-management abilities.
• Ability to handle confidential information with discretion and professionalism.
• Demonstrated ability to thrive in fast-paced, rapidly changing, and ambiguous environments where priorities, processes, and requirements may evolve frequently.
• Highly adaptable and comfortable working without fully established procedures, systems, or guidelines, using sound judgment to determine the best course of action.
• Ability to learn quickly, adapt to changing priorities, and shift direction as business needs, information, or circumstances change.
• Strong ability to develop and improve processes while simultaneously executing day-to-day responsibilities.
• Preferred Qualifications: Certified payroll experience preferred. HR certification, such as SHRM-CP or PHR, preferred.

Benefits

• Medical
• Dental
• Vision
• Health Savings Account/Flexible Spending Accounts
• Life and Accidental Death & Dismemberment
• Short Term and Long-Term Disability
• Accident, Hospital Indemnity and Critical Illness
• 401k with company match
• PTO
• 10 paid holidays

Pay

Pay Range: $30-36.00 Hourly