Payroll & HR Specialist

About the role

EXO Inc. has been protecting public infrastructure across the U.S. since 2009. With deep expertise in vertical infrastructure, EXO delivers engineering, inspection, and remediation services for lighting poles, transmission towers, and other critical assets exposed to ongoing wear. This role supports the payroll and HR functions that enable EXO’s mission by ensuring accurate, compliant payroll processing and fostering a positive workplace environment.

Responsibilities

• Process accurate and timely multi-state weekly payroll using Insperity, ensuring compliance with federal, state, and local regulations.
• Manage payroll records and resolve complex payroll issues, including discrepancies, wage garnishments, tax filings, deductions, taxation, and employee inquiries.
• Monitor and analyze payroll and HR data to ensure accuracy, compliance, proper reporting, and data integrity within the HRIS.
• Ensure compliance with federal, state, and local employment laws and regulations, including FLSA, FMLA, ADA, and other applicable requirements; stay current on regulatory changes and HR best practices.
• Maintain, update, and implement HR policies and procedures in collaboration with leadership, ensuring consistent application across the organization.
• Conduct internal audits and coordinate with external auditors to support payroll, HR, and regulatory compliance.
• Administer employee benefits, including enrollments, terminations, and employee support regarding benefits-related questions.
• Support recruitment, onboarding, training, leave management, and other HR programs in partnership with department managers and leadership.

Requirements

• Bachelor's degree in human resources, Business Administration, or a related field.
• 3-5 years of progressive HR experience with responsibility for payroll, compliance, and employee relations.
• Proficiency with payroll processing systems and HRIS software; UKG and Insperity experience preferred.
• Certified payroll experience preferred.
• Strong knowledge of federal, state, and local employment laws, payroll regulations, and HR best practices.
• Excellent communication, interpersonal, analytical, and problem-solving skills.
• Highly detail-oriented with strong organizational and time-management abilities.
• Ability to handle confidential information with discretion and professionalism.
• HR certification, such as SHRM-CP or PHR, preferred.

Physical Requirements

• Able to work a desk job requiring long hours of sitting and working on a computer.
• Occasionally walking around the office, attending meetings, and visiting different departments.
• Occasionally lifting office supplies up to 15 pounds.
• Proficient in using a computer, including typing, using a mouse, and other peripherals.
• Ability to read and analyze documents and computer screens.
• Effective listening skills for communication, both in-person and virtual.
• Capability to maintain focus and productivity in a standard office environment.
• Potential travel to different locations for meetings, conferences, or site visits, which might involve driving or flying.

Mental Requirements

• Strong problem-solving and decision-making skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Excellent analytical skills with attention to detail.
• Strong interpersonal and communication abilities to effectively collaborate across departments.
• Ability to handle sensitive and confidential information with professionalism.
• Emotional intelligence to navigate employee relations and resolve conflicts.
• Adaptability to changing priorities and unexpected challenges.
• Skill in managing relationships with stakeholders.

Additional Information

The successful candidate will demonstrate a proactive approach to problem-solving and a commitment to upholding HR compliance standards. This role is an excellent opportunity for an individual seeking to expand their expertise in both payroll management and regulatory compliance. FLSA Status: Non-Exempt.

Pay

$30-36.00 hourly.

Benefits

• Medical
• Dental
• Vision
• Health Savings Account/Flexible Spending Accounts
• Life and Accidental Death & Dismemberment
• Short Term and Long-Term Disability
• Accident, Hospital Indemnity and Critical Illness
• 401k with company match
• PTO
• 10 paid holidays